Office Administrator Jobs

About The Position

Requirements

• High school diploma or equivalent; Associate's degree in Business Administration, Communications, Marketing, or a related field preferred.
• 3+ years of experience in an administrative, office management, coordinator, or business support role.
• Strong organizational skills with the ability to manage multiple deadlines and competing priorities.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong written communication skills with experience preparing, editing, and formatting professional documents.
• Ability to maintain accuracy and attention to detail while handling administrative, financial, and compliance-related tasks.
• Strong customer service and interpersonal skills with the ability to work effectively with employees, clients, vendors, and leadership.
• Ability to work independently, exercise sound judgment, and handle confidential information appropriately.

Responsibilities

• Prepare and coordinate proposals, Statements of Qualifications (SOQs), resumes, and other client-facing pursuit materials.
• Assist with project specification documents and submittal tracking.
• Complete vendor onboarding documentation and setup requirements.
• Provide scheduling, coordination, and administrative support for principals and leadership.
• Prepare reports, presentations, and other business documents.
• Track professional licensing and credential requirements for principals.
• Answer incoming calls and manage office correspondence.
• Assist with check deposits and monthly credit card reconciliations.
• Coordinate Certificates of Insurance (COIs) and related documentation.
• Support preparation of monthly safety reports and other compliance-related reporting.
• Ensure office utilities and recurring vendor services are maintained and paid on time.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate lunch-and-learn sessions, meetings, and office events.
• Handle incoming and outgoing mail, deliveries, and shipping needs.
• Support day-to-day office needs to maintain an organized, efficient, and welcoming workplace.
• Perform other administrative and operational responsibilities as assigned to support business and office needs.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support