Senior Office Administrator

Architecture49 Inc.•Winnipeg, MB

2d•CA$60,300 - CA$88,400•Hybrid

About The Position

Architecture49 (A49) is seeking a Senior Office Administrator / Executive Leadership Coordinator. A49 is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions, each with a local focus and sector specialties. We value work-life balance and support continuous learning to help our employees develop their skills and expertise as they build and evolve their careers with us. We offer a comprehensive and customizable benefits package, as well as a share purchase program and RRSP matching program. We also offer flexible schedules and a hybrid work environment; competitive salaries; flexible leave days; telemedicine (24/7 access); and reimbursement of professional dues. Within our organizational culture, we are prepared to invest and partner in your development through a comprehensive evaluation, training, and mentorship program that will empower you to utilize your expertise on projects that contribute to the growth and success of our practice, and your career. The A49 Prairie region excels at innovative and inspired designs for complex and technical projects. From the revitalization of downtown Winnipeg to building education and healthcare facilities for our remote northern communities, our work elevates the health, safety, and sustainability of the region. The Winnipeg office serves as a central hub to a diverse team of design professionals working on projects across the public and private sectors, throughout the prairies and across Canada.

Requirements

10+ years of experience in executive support, office administration & coordination, or a similar role
Demonstrated experience supporting leaders in a professional environment.
Strong organizational and time management skills with the ability to manage multiple priorities
Strong written and verbal communication abilities
Excellent communication skills with a professional and service-oriented approach
High level of discretion and professionalism when supporting senior leadership and confidential information
Advanced skills in Microsoft Office and collaboration tools (Excel, PowerPoint, Outlook, Teams, etc.)
A proactive mindset and the ability to anticipate needs and solve problems independently.

Responsibilities

Coordinate office operations, including supplies, equipment, inventory, mail, records management, and shared spaces.
Act as a liaison with IT, Facilities, and building partners to address office and facility-related needs.
Provide administrative support to leadership, including calendar management, meeting coordination, correspondence, and tracking action items.
Process timesheets, expense reports, invoices, and assist with fee forecasting administration.
Maintain organized records and help ensure administrative processes run smoothly.
Support employee onboarding, workplace orientations, and administrative requirements for new hires.
Plan and coordinate staff engagement activities, internal events, celebrations, charitable initiatives, and knowledge-sharing sessions.
Maintain effective office communications by managing the general inbox, phone line, and information flow across teams.
Support workplace health and safety programs, documentation, orientations, and compliance initiatives.
Attend regional coordination meetings, report studio and facility issues, and collaborate with WSP and internal stakeholders to ensure a safe, functional, and welcoming workplace environment.