Maintenance Manager Jobs

About The Position

Requirements

• Previous office management, operations, or administrative leadership experience.
• Strong organizational skills and attention to detail.
• Experience with billing, invoicing, and purchase orders.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities and work independently.
• Great attitude, personal accountability, and drive to get things done.

Nice To Haves

• Experience in commercial electrical, construction, or field service industries.
• Government contract billing experience is highly desirable.

Responsibilities

• Oversee daily administrative operations for the Norfolk and Richmond offices.
• Maintain organized records, paperwork, and office processes.
• Provide administrative support to branch managers, estimators, and field teams.
• Identify issues, improve processes, and ensure follow-through.
• Manage commercial and government contract billing.
• Process invoices, purchase orders, and job documentation.
• Track technician time and ensure accurate job records.
• Coordinate with accounting to ensure timely and accurate billing.
• Coordinate job setup, work orders, and customer communication.
• Assist with scheduling and administrative needs of field technicians.
• Monitor safety equipment inspections and required documentation.
• Ensure communication flows efficiently between customers, technicians, and management.
• Assist employees with questions, paperwork, and administrative needs.
• Coordinate onboarding and employee documentation with corporate HR.
• Help maintain a positive, organized, and supportive work environment.
• Support the Richmond office, including occasional travel there, particularly during initial training and setup.