Judicial Assistant Jobs

About The Position

Requirements

• High school graduation or equivalent.
• Six years of administrative support or secretarial experience, including use of various office computer software.
• Two of the six years of experience must involve providing administrative support to upper management positions.
• Alternatively, a combination of experience and training that enables performance of the essential job functions.
• Ability to communicate clearly verbally and in writing.
• Ability to operate general office equipment, including a personal computer and telephone.
• Ability to lift and carry objects such as office supplies weighing up to 15 pounds.

Nice To Haves

• Bachelor’s degree or higher.

Responsibilities

• Receive and assess requests to the executive’s office, determine appropriate responses or referrals, conduct research, respond to information requests, resolve citizen complaints, and route incoming correspondence by priority.
• Receive and screen visitors and telephone calls.
• Maintain calendars and coordinate, arrange, and confirm meetings, appointments, social engagements, and community or intergovernmental events.
• Develop itineraries and make and confirm travel arrangements, conference registrations, hotel reservations, and flight reservations.
• Plan, organize, schedule, and supervise assigned staff providing secretarial and administrative support.
• Oversee preparation of correspondence, memoranda, reports, agreements, presentations, forms, and other documents; ensure accuracy, completeness, and compliance with standards, policies, and procedures.
• Review materials and documents for signature and independently respond to mail and email inquiries about City matters.
• Lead, plan, and evaluate administrative staff performance; establish performance requirements and development targets, monitor performance, coach staff, and take appropriate disciplinary action.
• Formulate and implement practices for maintaining records; manage office records and databases; research and assemble information; and maintain confidential files.
• Assist with preparation of the office budget, track performance against the approved budget, process requisitions, purchase orders, and accounts payable requests, monitor balances, and maintain staff attendance and time-off records.
• Plan, organize, and supervise logistical arrangements for meetings and special events; attend meetings and events and represent the executive’s office as directed.
• Host meetings, luncheons, receptions, and special events.
• Perform additional functions as assigned.