Judicial Assistant-County Court

The Fifth Judicial Circuit • Ocala, FL

2d

About The Position

This is very responsible administrative and secretarial work managing the office of County Court Judge M. Adam Smith, Jr. The Judicial Assistant manages the Judge’s court and professional calendar, coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings. The role also involves receiving, reviewing, and distributing incoming mail and composing responses to routine correspondence.

The Judicial Assistant serves as the Judge’s liaison, assisting and informing litigants, attorneys, law enforcement personnel, and witnesses about court procedures and policies. The work includes frequent contact with judges, court and justice-system offices and professionals, witnesses, bailiffs, and the general public. Matters are often sensitive and confidential, and the position requires high standards of conduct. The role handles a large-volume caseload, requires a strong work ethic and independent judgment, and is performed under general supervision.

Requirements

• High school diploma or GED.
• Two years of college or vocational school education in paralegal studies, secretarial skills, computer operations, or a closely related field; additional relevant experience may substitute for education year for year.
• Four years of related experience.
• Working knowledge of trial court rules and procedures, including civil, criminal, domestic, probate, and juvenile matters.
• Ability to work with minimal supervision and recognize and establish work priorities.
• Ability to handle sensitive matters with integrity and confidentiality.
• Ability to communicate clearly and effectively in a friendly, diplomatic, professional, and polite manner.
• Ability to handle individuals under stress with courtesy, tact, and patience.
• Ability to organize and coordinate schedules for individuals and groups on the court calendar.
• Self-starter with strong organizational skills and a strong desire to work in the State Courts System and provide high-quality services.
• Proficiency with standard office equipment, personal computers, word processing, Excel, electronic case filing, and case-management data-entry applications.
• Strong work ethic and ability to exercise independent judgment.

Responsibilities

• Manage the County Court Judge’s office and perform administrative and secretarial duties.
• Manage the Judge’s court and professional calendar, including coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings.
• Receive, review, and distribute incoming mail.
• Compose responses to routine correspondence.
• Serve as the Judge’s liaison by assisting and informing litigants, attorneys, law enforcement personnel, and witnesses about court procedures and policies.
• Handle a large-volume caseload and sensitive, confidential matters.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED