Judicial Assistant - Superior Court - (1026)

Coconino County•Flagstaff, AZ

About The Position

Under general supervision, the Judicial Assistant performs administrative and secretarial work of considerable difficulty in Superior Court to facilitate case flow management, along with related duties as assigned. The position serves as a personal assistant to an elected official, reports directly to the Appointing Authority, and is at will; employment may be terminated at any time, with or without cause. The position is exempt from overtime. The typical hiring range is $60,268.21–$66,294.80, with a full earning capacity range of $60,268.21–$87,604.19. The hiring range depends on experience and qualifications. The role supports the Judge and courtroom operations by managing cases, calendars, communications, documents, jury arrangements, and administrative assignments. It may supervise support staff. The work requires discretion, sound judgment, accuracy, strong organization, and professional interaction with judges, attorneys, court staff, litigants, members of the public, and other agencies. Essential physical functions include walking, sitting, lifting and carrying files, supplies, and mail weighing 1–50 pounds, pushing and pulling carts, doors, and filing cabinets weighing 1–50 pounds, climbing stairs, working with interruptions, repetitive upper-limb motion, near and far vision, ordinary hearing and speech, and finger dexterity.

Requirements

Three years of experience as a legal secretary, or a combination of education, training, and experience demonstrating the ability to perform the duties.
Knowledge of Rules of Criminal and Civil Procedure and Arizona statutes affecting court functions.
Knowledge of the Arizona Code of Judicial Conduct and the Arizona Code of Conduct for Judicial Employees.
Knowledge of time limits governing pleadings, hearings, and legal filings; court procedures; legal terminology and documents; business English, spelling, and grammar; and standard office practices.
Skill in recognizing and maintaining confidentiality in work assignments.
Skill using personal computers and word-processing software, including AJACS, JOLTS, CMS, WordPerfect, and Microsoft Word.
Ability to manage conflicting priorities and stressful situations effectively.
Ability to work independently and make sound decisions in accordance with established guidelines.
Ability to adapt to and integrate new computer programs into daily duties.
Ability to work safely and support a culture of workplace safety.
Ability to establish and maintain effective working relationships with judges, attorneys, other agencies, the public, and the media.
Ability to prepare and maintain complex reports and records and follow written and verbal instructions.
Ability to communicate effectively and professionally, confidentially, and courteously, verbally and in writing.

Nice To Haves

Legal administrative experience.
Court experience.
Other administrative experience.
Office management experience or skills.

Responsibilities

Perform case management functions, including prioritizing and scheduling cases and notifying judges and attorneys of case status.
Facilitate accurate and complete case flow management in accordance with court and legal procedures.
Prepare, update, distribute, and manage court calendars in hard-copy and computerized formats, including an internet version published on the County website.
Ensure attorneys, litigants, court staff, and other involved parties are present and prepared for hearings.
Respond to inquiries from citizens, attorneys, judges, and other concerned parties, and direct callers to the appropriate person or agency.
Pick up, deliver, screen, route, and respond to division mail as directed.
Assess potential security problems and notify appropriate personnel.
Prepare, distribute, and docket correspondence and official documents in the court database (AJACS), including rulings, notices, jury instructions, and memoranda, as appropriate.
Request juries for trials in a timely manner; prepare juror notebooks and assist with questionnaires, instructions, employer letters, and cancellation of jury requests when appropriate.
Research statistical and cleanup reports to support case management.
Arrange meetings and conferences by notifying participants and preparing and distributing agendas and materials; assist with follow-up on decision items.
Make travel arrangements and process travel claims and reconciliation statements through the Works program.
Perform duties related to implementation of the division's special assignment.
Serve as a liaison to other court support units on behalf of the Judge.
May supervise support staff.