Court Reporter-Superior 8

Hamilton County, Indiana•Noblesville, IN

3d•Onsite

About The Position

The Court Reporter for Hamilton County Superior Court 8 records court proceedings, prepares verbatim transcripts, secures and maintains evidence, maintains the Magistrate’s calendar, and provides secretarial and clerical support to the Judge and Magistrate. The position also handles hearing and transport scheduling, court documentation, reports, and related paralegal duties. The incumbent may serve as a court reporter in other courts and cover duties of the Office Administrator or JDAI Coordinator when they are absent. The position is full-time, non-exempt, and scheduled Monday through Friday from 8:00 a.m. to 4:30 p.m. It involves work in an office and courtroom, frequent contact with court personnel, attorneys, government departments, and the public, and occasional travel to maintain custody of evidence. Extended hours are regularly required, with occasional weekend or evening work and occasional overnight travel.

Requirements

Associate Paralegal degree or equivalent combination of education and experience totaling five years.
Working knowledge of standard office and court policies, procedures, and related terminology.
Computer skills and working knowledge of word processing, spreadsheets, email, internet, and department-specific software, including Word, Excel, and Outlook.
Working knowledge of standard English grammar, spelling, and punctuation, with ability to prepare correspondence, documents, and reports.
Ability to conduct research when preparing transcripts, including research into medical terms and conditions.
Ability to maintain meticulous records, perform bookkeeping, and meet deadlines imposed by state statute.
Ability to communicate effectively orally and in writing with coworkers, County departments, attorneys, Supreme Court Justices and staff, the Department of Corrections, and the public; sensitivity to professional ethics, gender and cultural diversity, and disabilities.
Ability to type accurately and quickly and operate standard office equipment, including a tape recorder/transcriber, computer, printer, scanner, telephone, copier, and calculator.
Ability to understand and follow oral and written instructions and respond appropriately to constructive criticism.
Ability to work independently and as part of a team with minimal supervision; maintain respectful working relationships; work rapidly for extended periods; handle multiple tasks; and complete assignments amid frequent distractions and interruptions.
Ability to serve the public diplomatically and respectfully, including occasional encounters with irate or hostile people.
Ability to provide public access to or maintain confidentiality of department information and records in accordance with state requirements.
Compliance with employer and department personnel policies and work rules, including attendance, safety, drug-free workplace, and personal conduct.
Ability to regularly work extended hours, occasionally work weekends and/or evenings, and occasionally travel out of town, sometimes overnight, to maintain custody of evidence.
Ability to perform the physical demands of the position, including prolonged sitting, close and far vision, bending, reaching, keyboarding, color and depth perception, hearing communication, speaking clearly, handling and grasping objects, and lifting or carrying objects weighing less than 25 pounds.

Responsibilities

Review juvenile detention and jail lists daily; prepare, process, and email transport orders for defendants scheduled to appear.
Perform clerical work for Magistrate’s hearings, including scheduling, processing related documents, obtaining interpreters, and preparing orders or entries.
Make digital recordings and notes of court proceedings and operate recording equipment.
Prepare verbatim transcripts from hard drives, CDs, and/or tapes as requested.
Take custody of case evidence in accordance with statutory requirements; inventory, package, label, and file evidence, and dispose of obsolete evidence and exhibits according to applicable statutes, retention schedules, and local court rules.
Serve as the Judge’s confidential secretary by preparing orders, correspondence, memoranda, and notes as assigned.
Answer telephone calls, greet visitors, provide or research information, take messages, and direct or transfer inquiries to the appropriate person or department.
Maintain the “Under Advisement” spreadsheet, track files and awaiting orders, and follow up with counsel.
Review requests for the Community Transition Program for eligibility or determine whether Community Corrections will accept a defendant.
Perform paralegal and clerical duties, including researching, composing, and typing documents such as abstracts of judgment and jury instructions; updating standard criminal and civil instructions; and maintaining the list of court-appointed counsel.
Schedule courtroom hearings and enter them in Odyssey and Outlook; prepare CCS entries or RJOs as needed.
Compile, prepare, copy, file, and submit year-end court reports.
Serve as Court Reporter in other courts as assigned.
Cover Office Administrator duties during absences and assist with scheduling, transport orders, payroll, and claims as needed.
Cover JDAI Coordinator duties during absences and assist with gathering information, maintaining reports, and grant writing as assigned.
Attend conferences as assigned and perform related duties as assigned.