Bailiff/Court Reporter-Superior 8

Hamilton County, Indiana•Noblesville, IN

3d•Onsite

About The Position

The Bailiff/Court Reporter serves Hamilton County Superior Court 8, coordinating juror selection, maintaining courtroom order and security, and performing clerical and administrative duties for the Judge and Magistrate. The position also serves as a non-stenographic Court Reporter for some civil proceedings and all criminal hearings, preparing orders as needed and operating courtroom technology. The role works in a standard office and courtroom environment and reports directly to the Office Administrator. The position is full-time, non-exempt, and scheduled Monday through Friday from 8:00 a.m. to 4:30 p.m. The 2027 hourly rate is $29.5277. Evening and weekend work may occasionally be required during jury trials; the role may also involve overnight jury sequestration and occasional out-of-town conference travel. A resume and cover letter are required.

Requirements

High school diploma or HSE.
Working knowledge of standard office and court policies and procedures, including completing work by deadlines imposed by state statute.
Computer skills and working knowledge of word processing, spreadsheets, email, internet, and department-specific software, including Word, Excel, Odyssey, INCITE, and Outlook.
Working knowledge of basic bookkeeping and ability to perform arithmetic calculations, maintain records, and prepare and process forms and reports.
Working knowledge of English grammar, spelling, and punctuation and ability to prepare correspondence, documents, and reports.
Ability to perform duties remotely as needed.
Effective oral and written communication skills with coworkers, county departments, attorneys, jurors, agencies, and the public, with sensitivity to professional ethics, gender and cultural diversity, and disabilities.
Ability to type accurately and operate standard office equipment, including court recording equipment, computers, printers, scanners, and telephones.
Ability to understand and follow oral and written instructions and respond appropriately to constructive criticism.
Ability to work independently and collaboratively with minimal supervision, manage multiple tasks and interruptions, work rapidly for extended periods, and maintain respectful working relationships.
Ability to serve the public diplomatically and respectfully, including during occasional encounters with irate or hostile people.
Ability to provide public access to or maintain confidentiality of department information and records in accordance with state requirements.
Compliance with employer and department policies and work rules, including attendance, safety, drug-free workplace, and personal conduct requirements.
Valid driver's license and demonstrated safe driving record.

Nice To Haves

Public administration and/or legal experience is preferred.

Responsibilities

Lock and unlock the courtroom and maintain courtroom security.
Perform clerical tasks, including scheduling, processing and preparing documents, updating and copying forms, managing files and mail, and compiling information.
Answer telephones, greet visitors, respond to inquiries, provide information and assistance, and direct callers to appropriate people or departments.
Prepare orders and entries for the Judge and Magistrate; organize proposed orders; and prepare and file No Contact Orders and Abstracts of Judgment in software.
Review jail lists, prepare and email transport orders, coordinate the criminal docket, and assign pauper counsel.
Arrange remote video and telephonic hearings for incarcerated litigants when needed.
Coordinate psychiatric evaluations for criminal defendants, including scheduling and preparing related orders and correspondence.
Track jury trial status by communicating with prosecutors and defense attorneys and updating court staff and administration.
Process juror questionnaires and perform jury administration duties, including assigning jurors to panels, preparing summonses, issuing parking passes, processing address changes and deferrals, and notifying Voter Registration of jurors who have died or moved out of the county.
Oversee and assist jurors during trials, including providing updates and materials, responding to inquiries, arranging meals, lodging and transportation, checking jurors in, attending trials, processing claims and vouchers, and mailing checks.
Arrange and accompany sequestered juries in a hotel overnight when required.
Prepare the courtroom for trials and restore it afterward; monitor and maintain jury-room supplies and organization, purchasing supplies as needed.
Docket hearings and process motions and orders in software; maintain criminal and Magistrate calendars; and obtain interpreters as needed.
Serve as a non-stenographic Court Reporter for some civil proceedings and all criminal hearings, prepare orders as needed, and operate courtroom technology.
Perform Civil Court Reporter/Office Manager duties when assigned, including recording hearings and maintaining security of court exhibits.
Assist the Receptionist and Office Administrator and occasionally perform their duties in their absence.
Attend conferences as required and perform related duties as assigned.