Court Reporter-Superior 8

Hamilton County•Noblesville, IN

2d•Onsite

About The Position

The Court Reporter serves Hamilton County Superior Court 8, recording court proceedings, preparing verbatim transcripts, securing and maintaining evidence, maintaining the Magistrate’s calendar, and providing secretarial and clerical support to the Judge and Magistrate. The position also provides courtroom and office coverage for other assigned duties, including supporting the Office Administrator and JDAI Coordinator when they are absent. The role performs recurring court and office operations under established policies and procedures, with indirect or occasional supervision. The incumbent communicates frequently with coworkers, county departments, attorneys, Supreme Court Justices and staff, the Department of Corrections, and the public. The position reports directly to the Office Manager.

Requirements

Associate Paralegal degree or an equivalent combination of five years of education and experience.
Working knowledge of standard office and court policies, procedures, and related terminology.
Computer skills and working knowledge of word processing, spreadsheets, email, internet, and department-specific software, including Word, Excel, and Outlook.
Working knowledge of standard English grammar, spelling, and punctuation, and ability to prepare correspondence, documents, and reports.
Ability to research topics, including medical terms and conditions, when preparing transcripts.
Ability to maintain meticulous records, perform bookkeeping, and meet deadlines imposed by state statute.
Effective oral and written communication skills with coworkers, county departments, attorneys, Supreme Court Justices and staff, the Department of Corrections, and the public, with sensitivity to professional ethics, gender and cultural diversity, and disabilities.
Ability to type accurately and operate standard office equipment, including a tape recorder/transcriber, computer, printer, scanner, telephone, copier, and calculator.
Ability to understand and follow oral and written instructions and respond appropriately to constructive criticism.
Ability to work independently and with a team under minimum supervision, maintain respectful workplace relationships, work rapidly for extended periods, manage several tasks at once, and complete assignments amid frequent interruptions.
Ability to serve the public with diplomacy and respect, including during occasional encounters with irate or hostile people.
Ability to provide public access to, or maintain confidentiality of, department information and records in accordance with state requirements.
Compliance with employer and department personnel policies and work rules, including attendance, safety, drug-free workplace, and personal conduct.
Ability to regularly work extended hours, occasionally work weekends and/or evenings, and occasionally travel out of town, sometimes overnight, to maintain custody of evidence.

Responsibilities

Review juvenile detention and jail lists daily, and prepare, process, and email transport orders for defendants scheduled to appear.
Schedule and process documents for Magistrate’s hearings, obtain interpreters, and type Magistrate orders or entries.
Make digital recordings and notes of court proceedings and operate recording equipment.
Prepare verbatim transcripts from hard drives, CDs, and/or tapes as requested.
Take custody of case evidence in accordance with statutory requirements, including inventorying, packaging, labeling, and filing evidence.
Dispose of obsolete evidence and exhibits annually according to statutes, retention schedules, and local court rules.
Provide confidential secretarial support to the Judge by preparing orders, correspondence, memos, and notes.
Answer telephone calls, greet visitors, research or provide information and assistance, take messages, and direct or transfer inquiries.
Maintain the Under Advisement spreadsheet, track files or awaiting orders, and follow up with counsel.
Review requests for the Community Transition Program for eligibility and determine whether Community Corrections is willing to accept a defendant.
Perform paralegal and clerical duties, including research and preparation of documents such as abstracts of judgment and jury instructions; update standard criminal and civil preliminary and final instructions; and maintain the list of court-appointed counsel.
Schedule courtroom hearings and enter hearings in Odyssey and Outlook.
Prepare CCS entries or RJOs as needed.
Compile, prepare, copy, file, and submit year-end court reports.
Serve as Court Reporter in other courts as assigned.
Perform Office Administrator duties during the administrator’s absence and assist with clerical work, including scheduling, transport orders, payroll, and claims.
Perform JDAI Coordinator duties during the coordinator’s absence and assist with information gathering, report maintenance, and grant writing as assigned.
Attend conferences as assigned and perform related duties as assigned.