Bailiff/Court Reporter-Superior 9

Hamilton County, Indiana•Noblesville, IN

2d•Onsite

About The Position

The Bailiff/Court Reporter serves Hamilton County Superior Court 9, coordinating juror selection, maintaining courtroom order and security, and performing clerical duties for the Judge and Magistrate. The role also serves as a non-stenographic Court Reporter for some civil proceedings as needed and all criminal hearings, prepares orders as needed, and operates courtroom technology when reporting. The incumbent may perform Court Reporter/Office Manager duties in their absence, assist reception and office administration, and perform other related duties as assigned. The position follows an 8:00 a.m.–4:30 p.m. Monday–Friday schedule and is full-time and non-exempt. The listed 2027 hourly rate is $29.5277. Work takes place in a standard office environment and courtroom. Evening work during jury trials, weekends, overnight jury sequestration, and occasional overnight conference travel may be required. The incumbent reports directly to the Office Manager.

Requirements

High school diploma or HSE.
Working knowledge of standard office and court policies and procedures, including the ability to meet deadlines imposed by state statute.
Computer skills and working knowledge of word processing, spreadsheets, email, the internet, and department-specific systems, including Word, Excel, Odyssey, INCITE, and Outlook.
Working knowledge of basic bookkeeping and ability to perform arithmetic, maintain records, and prepare and process forms and reports.
Working knowledge of English grammar, spelling, and punctuation, and ability to prepare correspondence, documents, and reports.
Ability to perform duties remotely as needed.
Effective oral and written communication with coworkers, County departments, attorneys, jurors, agencies, and the public, with sensitivity to professional ethics, gender and cultural diversity, and disabilities.
Ability to type accurately and operate office equipment, including court recording equipment, computers, printers, scanners, and telephones.
Ability to understand and follow oral and written instructions and respond appropriately to constructive criticism.
Ability to work independently and with a team with minimum supervision, maintain respectful working relationships, work rapidly for long periods, manage concurrent tasks, and complete assignments amid distractions and interruptions.
Ability to serve the public with diplomacy and respect, including occasional encounters with irate or hostile people.
Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
Compliance with employer and department personnel policies and work rules, including attendance, safety, drug-free workplace, and personal conduct requirements.
Ability to occasionally work evenings during jury trials and weekends, arrange and accompany a sequestered jury overnight, and travel out of town for conferences, sometimes overnight.
Valid driver’s license and demonstrated safe driving record.

Nice To Haves

Public administration and/or legal experience preferred.

Responsibilities

Lock and unlock the courtroom and maintain courtroom security.
Perform clerical work, including scheduling, processing, typing, updating, copying, printing, filing, distributing mail, and compiling information.
Answer telephone calls, greet visitors, respond to inquiries, provide information and assistance, and direct callers to appropriate people or departments.
Prepare orders and entries for the Judge and Magistrate; receive and organize proposed orders; prepare and file No Contact Orders and Abstracts of Judgment in software.
Review jail lists, process and email transport orders, coordinate the criminal docket, assign pauper counsel, and arrange remote video or telephone hearings for incarcerated litigants as needed.
Coordinate psychiatric evaluations for criminal defendants, including scheduling and preparing and forwarding orders and correspondence.
Track jury-trial status by communicating with prosecutors and defense attorneys and keeping court staff and administration informed of changes.
Process juror questionnaires and perform juror-related tasks, including assigning panels, preparing summonses, issuing parking passes, updating addresses, processing deferrals, and notifying Voter Registration about deceased or relocated jurors.
Oversee and assist jurors during trials; communicate trial status; prepare and distribute materials; answer questions; escort jurors to meals; arrange lodging and transportation; attend trials; provide supplies and refreshments; check in jurors; process claims and vouchers; and mail checks.
Arrange and accompany sequestered juries in a hotel overnight as required.
Prepare the courtroom for trials and restore it afterward; monitor and maintain jury-room supplies and orderliness, purchasing items as needed.
Docket hearings and process motions and orders in software; maintain criminal and Magistrate’s calendars; and obtain interpreters as needed.
Serve as non-stenographic Court Reporter for some civil proceedings as needed and all criminal hearings; prepare orders as needed and operate courtroom technology.
Perform Court Reporter/Office Manager duties when assigned in their absence, including recording hearings and maintaining security of court exhibits.
Assist the Receptionist and Office Administrator as needed and occasionally perform their duties in their absence.
Attend conferences as required and perform related duties as assigned.