Bailiff/Court Reporter-Superior 9

Hamilton County•Noblesville, IN

1d•Onsite

About The Position

The Bailiff/Court Reporter serves Hamilton County Superior Court 9, coordinating juror selection, maintaining courtroom order and security, and performing clerical duties for the Judge and Magistrate. The role includes preparing and processing court documents and orders; coordinating criminal dockets, hearings, and psychiatric evaluations; and supporting jurors throughout trials, including arranging lodging and transportation when needed. The position also serves as a non-stenographic Court Reporter for criminal hearings and some civil proceedings, operating courtroom technology and preparing orders as needed. The incumbent reports directly to the Office Manager. The position is full-time, non-exempt, and scheduled Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional evening and weekend work is required during jury trials, along with occasional overnight travel for conferences and overnight accompaniment of sequestered juries. The 2027 hourly rate is $29.5277. The work is performed in a standard office environment and courtroom.

Requirements

High school diploma or HSE.
Working knowledge of standard office and court policies and procedures, including completing tasks by state-statute deadlines.
Computer skills and working knowledge of word processing, spreadsheets, email, internet, and department-specific software, including Word, Excel, Odyssey, INCITE, and Outlook.
Working knowledge of basic bookkeeping and ability to perform arithmetic calculations, maintain records, and prepare and process forms and reports.
Working knowledge of standard English grammar, spelling, and punctuation, and ability to prepare correspondence, documents, and reports.
Ability to perform duties remotely as needed.
Effective oral and written communication with coworkers, county departments, attorneys, jurors, agencies, and the public, with sensitivity to professional ethics, gender and cultural diversity, and disabilities.
Ability to type accurately and operate standard office equipment, including court recording equipment, computers, printers, scanners, and telephones.
Ability to understand and follow oral and written instructions and respond appropriately to constructive criticism.
Ability to work independently and in a team with minimum supervision; maintain respectful working relationships; work rapidly for extended periods; handle multiple tasks and interruptions; and complete assignments effectively.
Ability to serve the public with diplomacy and respect, including during occasional encounters with irate or hostile people.
Ability to provide public access to, or maintain confidentiality of, department information and records in accordance with state requirements.
Compliance with employer and department policies and work rules, including attendance, safety, drug-free workplace, and personal conduct requirements.
Ability to occasionally work evenings during jury trials and weekends, accompany a sequestered jury overnight, and travel out of town for conferences, sometimes overnight.
Valid driver's license and demonstrated safe driving record.

Nice To Haves

Public administration and/or legal experience preferred.

Responsibilities

Lock and unlock the courtroom and maintain courtroom security.
Perform clerical tasks such as scheduling, processing, typing, updating, copying, printing, filing, and distributing documents and mail.
Answer telephones, greet visitors, respond to questions and inquiries, provide information, and direct callers to appropriate people or departments.
Prepare orders and entries for the Judge and Magistrate.
Receive and organize proposed orders; prepare and file No Contact Orders and enter Abstracts of Judgment in software.
Review jail lists, prepare and email transport orders, coordinate the criminal docket, and assign pauper counsel for cases.
Arrange remote video and telephonic hearings for incarcerated litigants as needed.
Coordinate psychiatric evaluations for criminal defendants, including scheduling and preparing and forwarding related orders and correspondence.
Track jury-trial status by communicating with prosecutors and defense attorneys and updating court staff and court administration.
Process juror questionnaires and perform juror-related tasks, including assigning jurors to subpanels, preparing summonses, issuing parking passes, updating addresses, processing deferrals, and notifying Voter Registration of certain juror status changes.
Oversee and assist jurors during trials, including providing information and supplies, arranging meals, lodging, and transportation, checking jurors in, maintaining trial-status voicemail, preparing seating charts and forms, entering data, and processing claims, vouchers, and payments.
Arrange and accompany sequestered juries in a hotel overnight as required.
Prepare the courtroom for trials and restore it afterward; monitor and maintain jury-room supplies and keep the room orderly.
Docket hearings and process motions and orders in software.
Maintain criminal and Magistrate calendars and obtain interpreters as needed.
Serve as a non-stenographic Court Reporter for some civil proceedings as needed and all criminal hearings; prepare orders as needed and operate courtroom technology.
Perform Court Reporter/Office Manager duties when assigned in their absence, including recording hearings and maintaining security of court exhibits.
Assist the Receptionist and Office Administrator and occasionally perform their duties in their absence.
Attend conferences as required and perform related duties as assigned.