Bailiff/Court Reporter-Superior 8

Hamilton County•Noblesville, IN

1d•Onsite

About The Position

Hamilton County Superior Court 8 seeks a Bailiff/Court Reporter to coordinate the juror selection process, maintain courtroom security and order, and perform clerical duties for the Judge and Magistrate. The position is based at 1 Hamilton County Square in Noblesville, Indiana, and is scheduled Monday through Friday, 8:00 a.m. to 4:30 p.m. It is full-time, non-exempt, and lists a 2027 hourly rate of $29.5277. A resume and cover letter are required. The role handles courtroom and jury-trial support, court calendars and documents, criminal docket coordination, juror logistics, and court reporting duties. The incumbent also provides administrative and public-facing support, operates courtroom technology and recording equipment, and may cover for other court office staff. The position reports directly to the Office Administrator. Duties are performed in an office and courtroom, with occasional evening work, weekends, overnight jury sequestration, and out-of-town conference travel.

Requirements

High school diploma or HSE.
Working knowledge of standard office and court policies and procedures, including the ability to complete tasks by deadlines imposed by state statute.
Computer skills and working knowledge of word processing, spreadsheets, email, internet, and department-specific systems, including Word, Excel, Odyssey, INCITE, and Outlook.
Working knowledge of basic bookkeeping and ability to perform arithmetic calculations, maintain records, and prepare and process forms and reports.
Working knowledge of standard English grammar, spelling, and punctuation and ability to prepare correspondence, documents, and reports.
Ability to perform duties remotely as needed.
Effective oral and written communication with coworkers, county departments, attorneys, jurors, agencies, and the public, with sensitivity to professional ethics, gender and cultural diversity, and disabilities.
Ability to type accurately and operate standard office equipment, including court recording equipment, computers, printers, scanners, and telephones.
Ability to understand and follow oral and written instructions and respond appropriately to constructive criticism.
Ability to work independently and collaboratively with minimal supervision, maintain respectful working relationships, work rapidly for extended periods, handle multiple tasks, and complete assignments amid frequent distractions and interruptions.
Ability to serve the public diplomatically and respectfully, including during occasional encounters with irate or hostile people.
Ability to provide public access to or maintain confidentiality of department information and records in accordance with state requirements.
Compliance with employer and department policies and work rules, including attendance, safety, drug-free workplace, and personal conduct requirements.
Ability to occasionally work evenings during jury trials and weekends, accompany a sequestered jury overnight at a hotel as needed, and travel out of town for conferences, sometimes overnight.
Valid driver's license and demonstrated safe driving record.

Nice To Haves

Public administration and/or legal experience preferred.

Responsibilities

Lock and unlock the courtroom and maintain courtroom security.
Perform clerical work such as scheduling, processing and copying documents, maintaining files, distributing mail, and compiling and typing information.
Answer telephone calls, greet visitors, respond to questions and inquiries, research information, and direct people to appropriate individuals or departments.
Prepare orders and entries for the Judge and Magistrate.
Receive and organize proposed orders; prepare and file No Contact Orders and Abstracts of Judgment in software.
Review jail lists; prepare, process, and email transport orders for defendants scheduled to appear.
Coordinate the criminal docket and assign pauper counsel for cases.
Arrange remote video and telephonic hearings for incarcerated litigants as needed.
Coordinate psychiatric evaluations for criminal defendants, including scheduling with the psychiatrist and jail and preparing and forwarding orders and correspondence.
Track jury-trial status by communicating with prosecutors and defense attorneys and updating court staff and court administration.
Process juror questionnaires and perform jury-administration tasks, including assigning jurors to subpanels, preparing summonses, issuing parking passes, updating addresses, processing deferral affidavits, and notifying Voter Registration about jurors who have died or moved out of the county.
Oversee and assist jurors during trials, including providing trial-status updates, preparing and distributing seating charts and instructions, responding to inquiries, escorting jurors to meals, arranging lodging and transportation, providing supplies and refreshments, checking jurors in, processing claims and vouchers, and mailing checks.
Arrange and accompany sequestered juries at a hotel overnight as needed.
Prepare the courtroom for trials and restore it afterward; monitor and maintain jury-room supplies and orderliness, purchasing items as needed.
Docket hearings and process motions and orders in software; maintain criminal and Magistrate calendars and obtain interpreters as needed.
Serve as a non-stenographic Court Reporter for some civil proceedings as needed and for all criminal hearings; prepare orders as needed and operate courtroom technology while reporting.
Perform Civil Court Reporter/Office Manager duties when assigned, including recording courtroom hearings and maintaining security of trial exhibits.
Assist the Receptionist and Office Administrator as needed and occasionally perform their duties in their absence.
Attend required conferences and perform related duties as assigned.