Judicial Assistant-County Court

The Fifth Judicial Circuit • Ocala, FL

13h

About The Position

This is responsible administrative and secretarial work managing the office of County Court Judge M. Adam Smith, Jr. The Judicial Assistant manages the Judge’s court and professional calendar, coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings. The position also receives, reviews, and distributes incoming mail and composes responses to routine correspondence.

The Judicial Assistant serves as the Judge’s liaison, assisting and informing litigants, attorneys, law enforcement personnel, and witnesses about court procedures and policies. The work involves frequent contact with court personnel, legal professionals, law enforcement, witnesses, criminal justice and social service professionals, and the public. Matters are often sensitive and confidential, and the role requires high standards of conduct, a strong work ethic, independent judgment, and the ability to manage a large-volume caseload. Work is performed under general supervision.

Requirements

• High school diploma or GED.
• Two years of college or vocational school education in paralegal studies, secretarial skills, computer operations, or a closely related field; additional relevant experience may substitute for the recommended education year for year.
• Four years of related experience.
• Working knowledge of trial court rules and procedures, including civil, criminal, domestic, probate, and juvenile matters.
• Ability to work with minimal supervision, recognize and establish work priorities, and exercise independent judgment.
• Ability to handle sensitive matters with integrity and confidentiality.
• Clear and effective communication in a friendly, diplomatic, professional, and polite manner.
• Ability to treat people under stress with courtesy, tact, and patience.
• Strong organizational skills and ability to coordinate schedules.
• Self-starter with a strong work ethic and desire to work in the State Courts System to provide high-quality services.
• Proficiency with standard office equipment, personal computers, word processing, Excel, electronic case filing, and case-management data-entry applications.

Responsibilities

• Manage the County Court Judge’s court and professional calendar.
• Coordinate and schedule motions, pre-trial hearings, trials, conferences, and committee meetings.
• Receive, review, and distribute incoming mail.
• Compose responses to routine correspondence.
• Serve as the Judge’s liaison by assisting and informing litigants, attorneys, law enforcement personnel, and witnesses about court procedures and policies.
• Coordinate and organize schedules for individuals and groups on the court calendar.
• Handle sensitive and confidential work with integrity and professionalism.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED