Judicial Assistant-Circuit Court

The Fifth Judicial Circuit • Inverness, FL

2d

About The Position

The Judicial Assistant performs a variety of administrative and secretarial duties to manage the office of Circuit Court Judge Wynn S. Vickers. The role manages the Judge’s court and professional calendar, coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings. Duties also include receiving, reviewing, and distributing incoming mail and composing responses to routine correspondence.

The Judicial Assistant serves as the Judge’s liaison, assisting and informing litigants, attorneys, law enforcement personnel, and witnesses about court procedures and policies. The role involves frequent contact with judges, court and justice-system offices and professionals, witnesses, bailiffs, and the general public. Work is often sensitive and confidential, involves a large caseload, and requires high standards of conduct, a strong work ethic, and independent judgment under general supervision.

Requirements

• High school diploma or GED.
• Two years of college or vocational school education in paralegal studies, secretarial skills, computer operations, or a closely related field; additional relevant experience may substitute year for year for the recommended education.
• Four years of related experience.
• Working knowledge of trial court rules and procedures, including civil, criminal, domestic, probate, and juvenile matters.
• Ability to work with minimal supervision and recognize and establish work priorities.
• Ability to handle sensitive matters with integrity and confidentiality.
• Ability to communicate clearly and effectively in a friendly, diplomatic, professional, and polite manner.
• Ability to treat people under stress with courtesy, tact, and patience.
• Ability to organize and coordinate schedules for individuals and groups on the court calendar.
• Self-starter with strong organizational skills and a strong desire to work in the State Courts System.
• Proficiency with standard office equipment, personal computers, word processing, Excel, electronic case filing, and case-management data-entry applications.

Responsibilities

• Manage the office of the Circuit Court Judge by performing administrative and secretarial duties.
• Manage the Judge’s court and professional calendar.
• Coordinate and schedule motions, pre-trial hearings, trials, conferences, and committee meetings.
• Receive, review, and distribute incoming mail.
• Compose responses to routine correspondence.
• Serve as the Judge’s liaison to assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedures and policies.
• Handle sensitive and confidential work with high standards of conduct.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED