Judicial Assistant-Circuit Court

The Fifth Judicial Circuit • Inverness, FL

11h

About The Position

This is responsible administrative and secretarial work managing the office of Circuit Court Judge Wynn S. Vickers. The Judicial Assistant manages the Judge’s court and professional calendar, coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings. The role also receives, reviews, and distributes incoming mail and composes responses to routine correspondence.

The Judicial Assistant serves as the Judge’s liaison, assisting and informing litigants, attorneys, law enforcement personnel, and witnesses about court procedures and policies. The position has frequent contact with judges, court and justice-system offices and professionals, attorneys, witnesses, bailiffs, and the general public. Work may be sensitive and confidential, involves a large-volume caseload, and requires high standards of conduct, independent judgment, and a strong work ethic. Work is performed under general supervision.

Requirements

• High school diploma or GED.
• Two years of college or vocational school education in paralegal studies, secretarial skills, computer operations, or a closely related field; additional relevant experience may substitute for the recommended education year for year.
• Four years of related experience.
• Working knowledge of trial court rules and procedures, including civil, criminal, domestic, probate, and juvenile matters.
• Ability to work with minimal supervision and recognize and establish work priorities.
• Ability to handle sensitive matters with integrity and confidentiality.
• Ability to communicate clearly and effectively in a friendly, diplomatic, professional, and polite manner.
• Ability to treat individuals under stress with courtesy, tact, and patience.
• Ability to organize and coordinate schedules of individuals and groups on the court calendar.
• Self-starter with strong organizational skills and a strong desire to work in the State Courts System to provide high-quality services.
• Proficiency with standard office equipment, personal computers, word processing, Excel, electronic case filing, and case-management data-entry applications.
• Strong work ethic.

Responsibilities

• Manage the Judge’s court and professional calendar.
• Coordinate and schedule motions, pre-trial hearings, trials, conferences, and committee meetings.
• Receive, review, and distribute incoming mail.
• Compose responses to routine correspondence.
• Serve as the Judge’s liaison by assisting and informing litigants, attorneys, law enforcement personnel, and witnesses concerning court procedures and policies.
• Coordinate and organize schedules of individuals and groups on the court calendar.
• Handle sensitive and confidential work with integrity.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED