Circuit Court - Court Reporter

Allen County Indiana•Fort Wayne, IN

1d•Onsite

About The Position

Under the direction of the Court Administrator, the Court Reporter records and reports court proceedings and prepares and maintains related exhibits, dockets, and transcripts. The position also serves as judicial secretary to Judicial Officers of Allen County Circuit Court and is an employee-at-will position. The Court Reporter uses courtroom recording and case-management systems to support case processing, maintain case records, prepare transcripts, and assist with court operations. The role requires handling confidential records, supporting judges and clerks, and working extended or irregular hours when necessary.

Requirements

Thorough knowledge of Allen County legal and court systems, including legal terminology and official court policies, practices, and standard procedures.
One year of experience working with the Allen County legal system.
Working knowledge of related social government and law enforcement agencies.
Knowledge of English grammar, spelling, and punctuation.
Ability to type at least 55 words per minute with speed and accuracy.
Ability to operate standard office equipment, including a telephone, typewriter, transcriber, recording equipment, copier, computer terminal, and printer.
Ability to operate computerized case-management and scheduling systems.
Ability to work under minimal supervision and accurately complete duties amid frequent interruptions, distractions, and pressure from formal deadlines.
Ability to accurately maintain department files, tapes, and court notes.
Ability to maintain strict confidentiality of department records and information.
Willingness and ability to work irregular and extended hours.
Ability to use Microsoft Office and other computer-related software.

Nice To Haves

Associate’s degree in Paralegal Studies or a related field.
Paralegal experience.

Responsibilities

Use the For the Record (FTR) Multi Channel Audio system to monitor, record, and archive courtroom proceedings.
Use the Odyssey and Quest Case Management Systems to complete case-processing duties.
Update chronological case summaries and notify appropriate parties of court entries, rulings, and additional hearings.
Prepare transcript requests accurately and on time for review by the Indiana Court of Appeals and for private review.
Mark, log, identify, and secure exhibits admitted into evidence; return or dispose of evidence as prescribed by the Indiana Supreme Court.
Assist the Judge with court operations, including coordinating schedules, compiling and reporting statistics, preparing and processing jury instructions, and maintaining and filing tapes, notes, and reports.
Answer telephone calls, provide information and assistance, and refer callers to a Judge or other personnel or departments when appropriate.
Welcome and assist office visitors.
Assist the Judge with training clerks regarding court operations and proceedings.
Type sentencing, disposition, and miscellaneous orders as directed by the Judge.
Complete special duties according to specialization or assigned responsibility, including Bailiff functions, training co-workers in new computer systems, preparing standard forms, and performing case research.
Work extended and irregular hours for trials when necessary to ensure timely transcript preparation and completion of related court requirements.
Use Odyssey File and Serve to process daily criminal, civil, and domestic relations envelopes.
Use Incite to input Abstracts, No Contact Orders, and Protective Orders into the Protective Order Registry.
Serve as a confidential employee to assigned Judicial Officers.
Complete all management directives and other assigned duties, including overtime as required.