Circuit Court - Court Reporter

Allen County Government•Fort Wayne, IN

19h•$26•Onsite

About The Position

The Court Reporter records and reports all court proceedings and prepares and maintains related exhibits, dockets, and transcripts under the direction of the Court Administrator. The role also serves as judicial secretary to Judicial Officers of Allen County Circuit Court and is an employee-at-will position. The Court Reporter uses courtroom audio and case management systems to record and archive proceedings, process cases, update case summaries, notify relevant parties of court entries and hearings, prepare transcript requests, and manage evidence. The position assists the Judge with court operations, schedules, statistics, jury instructions, orders, clerical matters, and training. It also handles calls and visitors, completes specialized duties as assigned, and maintains the confidentiality of records and information. Extended and irregular hours, including overtime, may be required for trials and other court needs.

Requirements

Associate’s degree in Paralegal Studies or a related field is preferred; one year of experience working with the Allen County legal system is required.
Thorough knowledge of Allen County legal and court systems, including legal terminology and official court policies, practices, and standard procedures.
Knowledge of English grammar, spelling, and punctuation.
Ability to type at least 55 words per minute with speed and accuracy.
Ability to operate standard office equipment, including a telephone, typewriter, transcriber, recording equipment, copier, computer terminal, and printer.
Ability to operate computerized case management and scheduling systems.
Ability to work under minimal supervision and complete duties accurately amid frequent interruptions, distractions, and pressure from formal deadlines.
Ability to accurately maintain department files, tapes, and court notes.
Ability to maintain strict confidentiality of department records and information.
Willingness and ability to work irregular and extended hours.
Ability to use Microsoft Office and other computer-related software.

Nice To Haves

Associate’s degree in Paralegal Studies or a related field.
Paralegal experience.
Working knowledge of related social government and law enforcement agencies.

Responsibilities

Use the For the Record (FTR) Multi Channel Audio system to monitor, record, and archive courtroom proceedings.
Use the Odyssey and Quest Case Management Systems to complete case processing duties.
Update chronological case summaries and notify appropriate parties of court entries, rulings, and additional hearings.
Prepare transcript requests received from the Judge and private parties for review by the Indiana Court of Appeals or private review, accurately and on time.
Mark, log, identify, and secure exhibits admitted into evidence; return or dispose of evidence as prescribed by the Indiana Supreme Court.
Assist the Judge in maintaining court operations, including coordinating schedules, compiling and reporting statistics, preparing and processing jury instructions, and maintaining and filing tapes, notes, and reports.
Answer telephone calls, determine their nature, provide information and assistance, and refer callers to a Judge or other personnel or department as appropriate.
Welcome and assist office visitors.
Assist the Judge with training clerks regarding court operations and proceedings.
Type sentencing, disposition, and miscellaneous orders as directed by the Judge.
Complete specialized or assigned duties, which may include Bailiff functions, training co-workers in new computer systems, preparing standard forms, and conducting case research.
Work extended and irregular hours for trials when necessary to ensure timely transcript preparation and meet related court requirements.
Use Odyssey File and Serve to process daily criminal, civil, and domestic relations envelopes.
Use Incite to input Abstracts, No Contact Orders, and Protective Orders into the Protective Order Registry.
Serve as a confidential employee to assigned Judicial Officers.
Complete management directives and other duties as assigned, including overtime as required.