Judicial Assistant to Comm. Gantz
About The Position
Commissioner Therese Gantz seeks a highly skilled Judicial Assistant to support the day-to-day activities of the Criminal Court department. The role calls for a strong problem solver who can manage competing priorities, stay exceptionally organized, and handle sensitive issues diplomatically. The successful candidate will communicate effectively, pay close attention to detail, maintain a positive attitude, and contribute to the overall success of the Judicial Branch. The Judicial Assistant provides administrative support to an assigned Commissioner or Division Administration and may also serve as a Courtroom Assistant. Duties include maintaining court calendars and case flow, preparing for hearings, coordinating courtroom resources, entering hearing outcomes into the court database, and responding to requests from court participants and the public. The position may be reassigned to other Judicial Branch locations in Maricopa County based on departmental needs.
Requirements
- High school diploma or GED.
- Three years of administrative experience, or an applicable substitute qualification described in the posting.
- Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
- Completion of an accredited legal secretary or paralegal training program or certification may substitute for two years of experience.
- An equivalent combination of post-secondary education may substitute on a year-for-year basis.
- Knowledge of court policies and procedures, legal terminology, office procedures and practices, and legal requirements for processing court documents.
- Knowledge of customer service principles and processes.
- Ability to communicate information verbally and in writing effectively.
- Skill in using computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, eFile, OneDrive, and SharePoint.
- Skill in using standard office equipment, including a multi-line telephone system, fax machine, and copier.
- Ability to understand and follow brief oral and written instructions quickly and accurately.
- Ability to make sound decisions in accordance with regulations, policies, and procedures.
- Ability to maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.
- Ability to speak clearly, hear, see nearby details, sit for long periods, stand, walk, handle objects, and reach with hands and arms; occasionally push, pull, or lift up to 20 pounds.
Nice To Haves
- Experience working in a court system, law office, or other legal setting.
- Experience with court procedures, legal terminology, and legal requirements for processing court documents.
- Experience interacting with judges, commissioners, or attorneys.
- Experience with Microsoft Teams and Go-To Meetings virtual platforms.
Responsibilities
- Provide administrative support to an assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
- Prepare, maintain, and revise daily court calendars, including setting hearing and trial dates and processing motions.
- Arrange for interpreters, court reporters, and special assignments as needed.
- Review case files for completeness and contact interested parties to obtain missing information.
- Prepare information for a Judge’s or Commissioner’s review before hearings.
- Prepare the courtroom, gather parties for hearings, direct when cases proceed to the courtroom, and manage calendar flow.
- Support case flow management by entering hearing outcomes into the court database each day.
- Handle requests, inquiries, and complaints from litigants, the public, lawyers, judges, and other court personnel.
- Transcribe letters, memoranda, and jury instructions when requested.
- Provide administrative support for Court Administration, including coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.
- Perform other related duties as assigned.
Benefits
- Paid time off and paid sick leave.
- 10 paid holidays.
- Medical, dental, and vision insurance.
- Coverage through a State-sponsored retirement pension plan.
- Employee assistance program and wellness incentives.
- Optional life insurance, disability coverage, group legal plan, and pet insurance.
- Eligible full-time Judicial Branch employees may qualify for Public Service Loan Forgiveness if they meet the program’s other eligibility criteria.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
