Judicial Office Assistant

Minnesota Judicial Branch•Saint Paul, MN

3d•$52,764 - $79,260•Hybrid

About The Position

The Court Services Division within the Minnesota Judicial Center of the Minnesota Judicial Branch is hiring a full-time Judicial Office Assistant. The role primarily supports the Children’s Justice Initiative (CJI) unit while providing general office and administrative support throughout the Court Services Division. The successful candidate will be comfortable in a fast-paced, professional environment and demonstrate strong attention to detail and customer service. The position provides administrative support for committee meetings, training events, contracts, newsletters, team rosters, and internal and external websites. It also supports staff with organizing information and documents, responds to general inquiries, and assists with projects and project management. The job typically follows normal business hours Monday through Friday, with occasional work outside normal business hours. Work is hybrid, with a minimum of 8–10 in-person days per month at the Minnesota Judicial Center in St. Paul. Business travel is required 12–15 times each year.

Requirements

Associate degree from an accredited college or university in business, administrative support, or a related field; a high school degree or equivalent plus additional experience may substitute for the associate degree.
3–5 years of office or clerical experience.
Proficiency with Microsoft Office applications, Zoom technology, and SharePoint.
Ability to develop effective working relationships throughout the organization and with external stakeholders.
Strong attention to detail.
Effective oral and written communication skills.
Ability to multitask and manage multiple priorities and projects under deadlines.
Ability to learn new skills and willingness to take on new projects as required.
Ability to take work direction from multiple stakeholders.
Ability to lift items up to 25 pounds.

Nice To Haves

Experience coordinating large meetings both in person and virtually.
Familiarity with child protection terminology and processes.

Responsibilities

Coordinate scheduling for virtual and in-person committee and workgroup meetings.
Assist with planning and preparing for trainings, including creating training sessions, developing and distributing evaluations and surveys, and coordinating Continuing Judicial Education (CJE) and Continuing Legal Education (CLE) credits.
Plan and prepare for meetings, including ordering and delivering refreshments, arranging audiovisual equipment setup, ordering parking permits, and copying meeting materials.
Draft and review catering, printing, and vendor contracts.
Organize data, information, and documents for staff.
Screen telephone calls and emails, answer general inquiries about CJI, and refer calls and emails to appropriate staff.
Coordinate training events in collaboration with the Training and Development Specialist supporting CJI.
Compile and edit the monthly CJI newsletter.
Review, update, and maintain rosters of CJI team members.
Review and revise content on internal and external websites.
Assist with other assigned projects, including general project management support.