Judicial Assistant, Appointed

Fulton County • Various Locations In Fulton County, GA

1d

About The Position

The Judicial Assistant provides complex administrative support for a trial court judge at the chambers level and works as part of a three-person team of cross-trained court professionals supporting litigation processes and docket case-flow management. The role reviews statistical data from the court’s case management system and applies differentiated case-flow management principles. It provides lead direction for assigned areas of responsibility and serves as a liaison among the judge, administrative support providers, attorneys, litigants, other agencies, and the public.

The Judicial Assistant manages judicial chambers operations, including personnel, budget, finance, purchasing, inventory, equipment maintenance, facilities, scheduling, travel, and training coordination. The position prepares legal documents and correspondence, maintains confidential case and administrative records, conducts research, updates case statistics, creates reports and dispositions, and publishes court calendars and notices. It also coordinates logistics for jury trials, evidentiary hearings, and case-status conferences, and may provide civil or criminal case-flow and docket-management support, including in-court judicial support.

The position is based in Fulton County State Court. Work is typically performed in an office-like environment and may involve high-conflict situations and difficult, sometimes dangerous parties. The role has no supervisory accountability.

Requirements

• High school diploma or GED and at least two years of experience working in the legal profession or a legal setting; or at least three years of general secretarial and office-management experience; or an equivalent combination of education and experience.
• Knowledge of legal terminology, legal documents, and court practices and procedures.
• Knowledge of budget development and administration, bookkeeping principles, and general office practices, procedures, equipment, and technology.
• Skill in drafting form legal documents and proofreading.
• Ability to organize and prioritize work.
• Ability to use spreadsheets, databases, word-processing, and presentation software.
• Ability to understand, use, and explain court-specific computer applications for managing court processes, gathering and analyzing statistics, and creating reports.
• Ability to maintain confidentiality and build sustainable working relationships with County personnel, officials, and the public.
• Ability to communicate effectively with coworkers, supervisors, and the public.
• Ability to generate enthusiasm and support for program objectives.
• No licensing requirements.

Responsibilities

• Act as office manager and administrator for judicial chambers.
• Coordinate resources and services for chambers functions according to the operational needs of the chambers team, including the judge.
• Handle personnel, budget, finance, purchasing, inventory, equipment maintenance, and facilities-management activities for the judge and chambers staff.
• Coordinate schedules, travel, and training, including expense reconciliation.
• Help the judge and staff navigate Fulton County administrative rules, regulations, and policies, and ensure procedural compliance.
• Process documents associated with chambers operations and ensure fulfillment of chambers administrative requirements.
• Serve as a point of contact for internal and external administrative-support contacts.
• Prepare and compose legal documents and correspondence.
• Maintain confidential records relating to cases and office administration.
• Conduct research; update civil and criminal defendant statistical information; and create reports and dispositions in computer and court systems.
• Create and publish court calendars and notices.
• Schedule and coordinate logistics and planning for complex jury trials, evidentiary hearings, and case-status conferences.
• Provide civil case-flow and docket-management functions and criminal case-management backup or ancillary support as required, including preparing dispositions and providing in-court judicial support.
• Coordinate court activities with other agencies and courts.
• Research and resolve assigned administrative and case-flow or docket-management issues.

Benefits

• Qualifying veterans receive a guaranteed invitation to interview for positions for which they apply and meet the minimum qualifications; this preference applies to initial appointment only.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED