Judicial Assistant

State of Nebraska•Omaha, NE

1d•Onsite

About The Position

The Judicial Assistant works under limited supervision and provides advanced judicial and administrative support to judges and judicial administrators. The role handles sensitive judicial and administrative matters, coordinates court calendars and case scheduling, prepares files and documents for hearings, and may perform courtroom clerk duties. It involves complex secretarial and clerical work with decision-making responsibilities requiring considerable knowledge and independent judgment. The position is located at the Douglas County Courthouse in Omaha, Nebraska.

Requirements

High school diploma or GED, and four years of progressively responsible experience in legal or other administrative support work; or an equivalent combination of education and experience sufficient to perform the essential duties.
Educational credits must be from an accredited institution approved by the U.S. Department of Education.
Knowledge of applicable federal, state, and local laws and regulations; office administrative and secretarial practices; legal terminology and procedures; court policies, procedures, forms, and documents; customer service principles; modern office practices; filing systems; computers and related software.
Skill in maintaining records and files; assembling and organizing information; composing correspondence; researching, compiling, and summarizing information; operating computers and applicable software; providing customer service; managing case files; processing information using established procedures; preparing reports and forms; using proper English, grammar, punctuation, and spelling; and communicating and interacting effectively with coworkers, supervisors, the public, and others.
The position does not provide sponsorship for STEM (Form I-983) or non-immigrant work visas.
Primarily sedentary work; slight physical effort may be required, not exceeding 20 pounds.

Responsibilities

Coordinate the judge’s schedule with court administration, attorneys, prosecutors’ staff, law enforcement officials, and others involved in cases.
Ensure case files and relevant materials are available; review documents, obtain required signatures, and distribute documents to the appropriate offices or individuals.
Research and compile informational materials, contact County departments to obtain materials, and research legal information to ensure appropriate documents are prepared for judges’ signatures.
Summarize compiled information and prepare periodic or specialized court reports.
Compose legal documents, correspondence, reports, and forms from drafts, notes, dictated tapes, or brief instructions; independently compose standard correspondence and other materials. Take and transcribe dictation when required by the assigned judge.
Organize and maintain files, locate information, track official documents, and, as needed, purge files or prepare information for long-term storage.
Prepare and coordinate protective orders, including verifying information and preparing orders and affidavits for the judge.
Enter and retrieve data and prepare reports using an online or personal computer system; potentially operate and maintain databases or other automated files and systems.
Perform other duties of a similar nature or level.
Depending on assignment, perform courtroom clerk duties, including testing recording equipment and maintaining transcripts and recordings of proceedings.

Benefits

Employer-paid health and prescription insurance (79%).
Dental and vision insurance plans available to purchase.
Short-term and long-term disability insurance available to purchase.
Employee Assistance Program for confidential support.
Flexible Spending Account and Health Savings Account.
State-matched retirement contributions: 156% match on the first 4.8% contribution to the retirement plan.
Free $20,000 life insurance policy; optional life insurance and AD&D available to purchase.
13 paid holidays annually.
Paid vacation and sick leave accruing immediately.
Military leave and funeral/bereavement leave.
Paid training.
Free continuing education credits to maintain professional certifications.
Access to specialized courses through Judicial Branch Education.
Opportunity for bilingual pay.
Potential 2.5% pay increase after successfully completing probation when starting at the hiring rate.
Annual cost-of-living adjustments, subject to State Legislature approval.