Judicial Assistant to Comm. Gantz

Maricopa County • Phoenix, AZ

2d

About The Position

Commissioner Therese Gantz seeks a highly skilled Judicial Assistant to support the day-to-day activities of the Criminal Court department. The role calls for problem-solving, managing competing priorities, exceptional organization, and diplomacy when handling sensitive issues. The ideal candidate communicates well, pays close attention to detail, maintains a positive attitude, and contributes to the overall success of the Judicial Branch.

The Superior Court of the Judicial Branch of Arizona in Maricopa County provides a safe, fair, and impartial forum for resolving disputes, enhancing access to services, and using innovative, evidence-based practices to improve community safety and public trust. Its culture values fairness, respect, integrity, innovation, and safety.

The Judicial Assistant provides administrative support to an assigned Commissioner or Division Administration and may perform Judicial Assistant and/or Courtroom Assistant duties. The position is non-exempt under the FLSA. Judicial Branch facilities are located throughout Maricopa County, and this position may be reassigned to other locations based on departmental needs. Employment and continued employment are contingent upon passing a thorough background and/or fingerprint check.

Requirements

• High school diploma or GED.
• Three years of administrative experience, or a qualifying combination of education and experience.
• Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
• Completion of an accredited legal secretary or paralegal training program or certification may substitute for two years of experience.
• An equivalent combination of post-secondary education may substitute on a year-for-year basis.
• Knowledge of court policies and procedures, legal terminology, office procedures and practices, and legal requirements for processing court documents.
• Knowledge of customer service standards and procedures.
• Ability to communicate verbally and in writing effectively.
• Skill using computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, eFile, OneDrive, and SharePoint.
• Skill using standard office equipment, including a multi-line telephone system, fax machine, and copier.
• Ability to understand and follow brief oral and written instructions quickly and accurately.
• Ability to make sound decisions in accordance with regulations, policies, and procedures.
• Ability to maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.
• Ability to speak clearly and hear; see details of nearby objects; sit for long periods; stand, walk, use hands to finger, handle, or feel, and reach with hands and arms; and occasionally push, pull, or lift up to 20 pounds.

Nice To Haves

• Experience working in a court system, law office, or other legal setting.
• Experience with court procedures, legal terminology, and legal requirements for processing court documents.
• Experience interacting with judges, commissioners, or attorneys.
• Experience with Microsoft Teams and Go-To Meetings virtual platforms.

Responsibilities

• Provide administrative support to the assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepare, maintain, and revise daily court calendars, including setting hearing and trial dates and processing motions.
• Arrange for interpreters, court reporters, and special assignments as needed.
• Review case files for completeness and contact interested parties to obtain missing information.
• Prepare information for a Judge's or Commissioner's review before hearings.
• Prepare the courtroom, gather parties for hearings, direct when cases will proceed to the courtroom, and manage calendar flow.
• Assist with case flow management by entering hearing outcomes into the court database each day.
• Handle requests, inquiries, and complaints from litigants, the public, lawyers, judges, and other court personnel.
• Transcribe letters, memoranda, and jury instructions when requested.
• Provide administrative support for Court Administration, including coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.
• Perform other related duties as assigned.

Benefits

• Generous paid time off and paid sick leave.
• 10 paid holidays.
• Affordable medical, dental, and vision insurance.
• Coverage by one of several State-sponsored retirement pension plans for employees.
• Employee assistance program and wellness incentives.
• Optional life insurance, disability coverage, group legal plan, and pet insurance.
• Eligible full-time employees who meet other criteria may qualify for Public Service Loan Forgiveness.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED