Courtroom Assistant - Classified

Judicial Branch of Arizona in Maricopa County•Mesa, AZ

6d•$21 - $35•Onsite

About The Position

The Courtroom Assistant coordinates courtroom proceedings and performs specialized legal clerical support for the high-volume, fast-paced Probate and Mental Health Court divisions. The role focuses on document intake, supporting virtual and in-person hearings, and ensuring hearing readiness. The employee may be reassigned to Judicial Branch facilities throughout Maricopa County according to departmental needs. The Superior Court of the Judicial Branch of Arizona in Maricopa County provides a forum for resolving disputes and seeks to improve access to services through innovative, evidence-based practices. Its culture values fairness, respect, integrity, innovation, and safety.

Requirements

High school diploma or GED.
Three years of progressively responsible administrative experience, preferably in a court or legal environment, or an equivalent combination of post-secondary education and experience, with post-secondary education substituting on a year-for-year basis.
Must possess and maintain a valid Arizona Driver’s License at the time of hire.
Knowledge of legal research methods and techniques.
Knowledge of court policies, procedures, and operations.
Knowledge of state laws, rules, and regulations.
Ability to communicate professionally and effectively verbally and in writing, adapting information to the audience and providing directives to large groups.
Critical-thinking skills and ability to evaluate information to determine an appropriate solution.
Skill using standard office equipment and software.
Ability to establish and maintain effective working relationships.
Ability to prioritize and reprioritize tasks based on importance and time sensitivity.
Ability to make sound decisions in accordance with regulations, policies, and procedures.

Nice To Haves

Bilingual Spanish/English skills.
Courtroom experience maintaining order and the integrity of the court process.
Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, and copy machines.

Responsibilities

Prepare court files; review for missing information and readiness; review motions for accuracy and compliance with procedural rules; and contact parties to obtain missing information.
Help parties connect to courtroom proceedings virtually, by telephone, and in person.
Interact with the public, jurors, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.
Assist litigants, witnesses, and attorneys during proceedings, including monitoring exhibits for admission before publishing them to the jury using e-courtroom equipment.
Prepare e-courtroom equipment, including a digital FTR recorder, white noise machine, and electronic presentation equipment; coordinate and operate equipment during hearings and troubleshoot technical issues.
Use the court system (iCIS) check-in and printed calendar to determine whether case parties are present, distribute the court calendar, obtain additional information or documents from litigants, call parties into the courtroom, and communicate called cases to the courtroom clerk and Judicial Officer.
Assist with case processing, setting hearings, and providing hearing dates during proceedings.
Enter hearing outcomes and results into iCIS in real time to maintain data, modify records, or initiate court-ordered actions.
Use court database systems to upload documents to the court docket.
Collaborate with other divisions during periods of need, emergencies, and scheduled assignments.
Provide backup coverage for Judicial Assistant duties as directed by Probate and Mental Health Department Administration.
Assist the Judicial Officer and Judicial Assistant with the calendar and other assignments as directed by Probate and Mental Health Department Administration.
Perform other related duties as assigned.

Benefits

Generous paid time off.
Paid sick leave.
10 paid holidays.
Affordable medical insurance.
Dental insurance.
Vision insurance.
Coverage under one of several State-sponsored retirement pension plans.
Employee assistance program.
Wellness incentives.
Optional life insurance.
Optional disability coverage.
Optional group legal plan.
Optional pet insurance.
Eligible full-time employees who meet program criteria may qualify for Public Service Loan Forgiveness.