Executive Assistant Jobs

About The Position

Requirements

• 4–7+ years of experience providing administrative support, executive support is preferred
• Experience with event planning (including coordination of logistics, vendors, and materials)
• Strong organizational and multitasking skills with high attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (PowerPoint, Excel, Outlook)
• High level of professionalism, discretion, and ownership

Nice To Haves

• Experience supporting marketing and/or sales teams is a plus

Responsibilities

• Manage calendar, scheduling, travel, and expense reporting for the SVP
• Coordinate meetings, agendas, and follow-ups
• Prepare presentations, materials, and communications on behalf of the SVP
• Support internal communications and handle sensitive information with discretion
• Provide general administrative support as needed
• Support marketing and sales teams through coordination of materials, timelines, and deliverables
• Help manage marketing budgets at an operational level, including purchase orders, invoicing, vendor coordination and setup, and budget tracking and reconciliation
• Assist with coupon and promotional setup as needed
• Support trafficking and coordination of marketing and sales materials
• Assist in organizing and maintaining commercial documentation and assets
• Manage inventory of branded merchandise, marketing materials, and sales support materials
• Serve as primary point of contact for trade shows, including: Planning and execution of all event logistics, Booth materials and shipments, Vendor coordination, Travel and hotel accommodations for team members
• Serve as event planner and coordinator for key meetings (annual sales meetings, team training, and other large-scale events), including: Venue sourcing and vendor coordination, Agenda development, Material consolidation, Presentation management and proofreading, Coordination of logistics and execution, Event budget management
• Support cross-functional coordination across marketing, sales, and other teams
• Assist with shipping, fulfillment, and general logistics as needed
• Perform other duties as assigned in support of the SVP and broader team

Benefits

• Medical, Dental, & Vision Insurance
• Basic Life Insurance
• Voluntary Life Insurance
• Flexible spending accounts & Health Savings Accounts
• 401k Retirement Plan
• Paid Holidays
• Paid Vacation
• Employee Assistance Program
• Short term/Long term disability
• Volunteer time off (VTO)
• Tuition Reimbursement
• Pet insurance