Executive Assistant Jobs

About The Position

Requirements

• 5+ years of experience supporting a C-suite or high-level executive.
• Exceptional organizational skills and ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills, including writing, editing, and proofreading.
• Professionalism, diplomacy, and personal accountability.
• Ability to exercise sound judgment and maintain confidentiality in varied situations.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; Adobe Acrobat; and internet research.
• Ability to work proactively and independently as well as collaboratively as part of a team.

Nice To Haves

• Bachelor’s degree (preferred but not required).
• Familiarity with project management tools and social media platforms.

Responsibilities

• Provide executive support for 2–3 senior Foundation leaders.
• Manage complex calendars, prioritize appointments, and schedule meetings.
• Prepare and organize briefing materials, agendas, and background documents for meetings and presentations.
• Coordinate domestic travel, including transportation, accommodations, and logistics.
• Draft, edit, and finalize correspondence and other documents for senior executives and external partners.
• Follow up on meetings and track action items and next steps.
• Maintain confidentiality and handle sensitive information with discretion.
• Manage information flow to and from senior Foundation leaders.
• Prepare expense reports and track reimbursement checks.
• Update and maintain recurring reports and key operational documents.
• Support development and implementation of internal processes and workflows to improve organizational efficiency.
• Conduct research and compile data to support leaders’ decision-making and special projects.
• Serve as a primary contact and gatekeeper for 2–3 Foundation leaders, managing correspondence and responding professionally and diplomatically to inquiries.
• Liaise between senior Foundation leaders, Foundation staff, Chamber staff, and external individuals and organizations to facilitate communication.
• Provide responsive customer and client service while balancing competing demands.
• Assist with planning, organizing, and executing Foundation events, board meetings, conferences, and team gatherings.
• Arrange meeting rooms, catering, and other logistics; greet visitors and assist with on-site meeting preparation.
• Coordinate and track project deliverables, timelines, and milestones for senior leadership team members.
• Complete special research projects and other assignments as directed by 2–3 senior Foundation leaders.
• Provide occasional administrative support for key Foundation programs as directed by 2–3 senior Foundation leaders.

Benefits

• Health care
• Vision
• Dental
• Retirement
• Paid leave
• Long-term career development support
• Relevant learning opportunities