Executive Assistant to the Dean

University of Oregon•Eugene, OR

91d•$64,000 - $70,000•Hybrid

About The Position

The Executive Assistant provides high-level administrative and operational support to the Dean of the School of Journalism and Communication (SOJC), helping ensure the efficient functioning of the Dean’s Office. The role serves as a key contact for faculty, staff, students, visitors, and other university units, coordinating executive-level work accurately and on time. Responsibilities include managing the Dean’s calendar and arranging meetings, events, travel, interviews, and related preparations; handling correspondence, meetings, expense reports, internal and external relations, and development activities and events; and providing confidential executive support. The position may involve sensitive personnel-related matters and requires sound judgment, confidentiality, professionalism, and strong interpersonal skills. The position reports directly to the Dean and is based in the Dean’s Office. Remote work options are available during breaks and summer. During the academic year, the position is expected to work in the office Monday through Friday during core business hours. This is a regular, ongoing appointment at 1.0 FTE. Employment offers are contingent on a successful background check.

Requirements

Bachelor’s degree, or an equivalent combination of skills, experience, education, and training.
Three years of experience providing confidential executive support, including managing a calendar for an executive-level position.
Three years of office and project management experience of increasing responsibility, including serving as a team lead on projects.
Ability to prioritize tasks, work independently, manage projects and initiatives, and solve problems.
Ability to organize time-sensitive and complex work.
Ability to produce professional correspondence and attractive presentations in accordance with branding standards.
Exceptional written and verbal communication skills, including the ability to write and speak on behalf of the SOJC Dean.
Ability to interact professionally with all levels of the University of Oregon community and its constituencies.
Ability to work effectively with students, faculty, and staff from diverse backgrounds in support of a welcoming and inclusive environment.
Proficiency in word processing, spreadsheets, databases, and desktop publishing.
Integrity in handling confidential information.
Flexibility to shift priorities quickly and deliver against tight deadlines.

Nice To Haves

Experience handling correspondence and travel for an executive or Dean in a higher education setting.
Experience with web design applications and Concur.

Responsibilities

Provide high-level administrative and operational support to the Dean and ensure the efficient functioning of the Dean’s Office.
Manage the Dean’s calendar, including scheduling meetings, events, travel, and interviews, and coordinating necessary preparations.
Coordinate administrative activities, correspondence, meetings, expense reports, internal and external relations, and development activities and events.
Provide confidential executive support and handle sensitive documentation and conversations, including matters related to personnel actions.
Serve as a communication link with units and constituencies within and outside the SOJC.
Interact professionally with faculty, staff, students, visitors, and the broader university community.
Organize and complete executive-level work accurately and on time.