Executive Assistant to the Dean

The Beach•Long Beach, CA

3d•Onsite

About The Position

The Executive Assistant provides office support to the Dean’s Office and serves as the first point of contact for visitors, administrators, faculty, staff, and students. Under the supervision of the Dean, the role handles complex and sensitive assignments requiring initiative, confidentiality, independent judgment, and knowledge of campus policies and procedures. The position requires organizing and prioritizing multiple projects and tasks, meeting critical deadlines, maintaining accuracy and attention to detail, and being accountable for results and document submissions. This is a temporary appointment for one year, with no permanent status granted; the assignment may expire before its stated end date. The position is a 1.0 time-base appointment, working 40 hours per week. The hiring range is $4,799–$4,895 per month, while the CSU classification salary range is $4,799–$6,992 per month. Employees must reside in California upon hire and may not perform CSU-related work outside the state.

Requirements

Equivalent to a bachelor’s degree in a related field.
Ability to communicate effectively with a wide range of constituents, including campus executives and students.
Proficiency with Office software, including Excel, Outlook, Word, and PowerPoint.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow university policies, procedures, and guidelines, including those regarding safety, civility, information security, and nondiscrimination.
Ability to contribute to a positive university experience for students and support the university’s vision of excellence.
Satisfactory completion of a background check, including a criminal records check.
Must reside in California upon date of hire.

Nice To Haves

Valid California driver’s license preferred.

Responsibilities

Prepare, distribute, and maintain correspondence, reports, proposals, and files for the Dean.
Maintain the Dean’s calendars, make travel arrangements, schedule meetings, and screen calls.
Distribute and follow up on university, college, and departmental projects and proposals to ensure timely submissions, coordinating with the Faculty and Student Support Coordinator.
Support the general operations and initiatives of the Dean’s Office.
Greet visitors and answer the general Dean’s Office phone extension.
Assist with the selection, training, and supervision of Dean’s Office student assistants.
Maintain and coordinate RTP processes and tenure-track searches, ensuring paperwork and documents are completed on time and according to policy.

Benefits

Up to 24 vacation days per year, depending on employee group and/or length of service.
14 paid holidays.
12 sick days annually with unlimited accrual.
A variety of medical, dental, and vision plans.
Participation in the CalPERS defined benefit retirement plan, with voluntary 403(b), 401(k), and 457 savings options.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Employee Assistance Program with confidential counseling and support services for employees and their families.
Wellness programs.
Professional development opportunities.
Insurance options including life, disability, and pet insurance.