Administrative Assistant to the Associate Dean

OSU Oregon State University • Corvallis, OR

3d

About The Position

The College of Education at Oregon State University is seeking an Administrative Assistant to the Associate Dean. This is a part-time (0.50 FTE), 12-month professional faculty position providing confidential administrative support and coordinating academic, faculty affairs, program, and operational activities within the Associate Dean’s portfolio. The position supports the College’s priorities and contributes to its work in education, social justice, and lifelong learning.

The role manages the Associate Dean’s calendar and meetings, coordinates travel, prepares correspondence and presentations, and maintains confidential records. It supports curriculum and academic program processes, faculty affairs, promotion and tenure activities, and faculty development initiatives. The assistant tracks projects, deadlines, approvals, and follow-up; develops administrative systems and documentation; and facilitates communication among the Associate Dean, faculty, staff, students, university offices, and external partners. The role also provides discreet support for sensitive faculty and student matters.

The position is based in a typical office environment and operates primarily during standard business hours, with occasional evening work to support meetings and college events. Work may be performed in person, remotely, or in a hybrid environment as determined by operational needs and university policy. The anticipated start date is October 12, 2026. Starting salary is commensurate with skills, education, and experience; the listed salary range is $48,946–$83,068.

Requirements

• Bachelor’s degree and three years of experience providing administrative support to an administrator.
• Demonstrated experience independently coordinating multiple projects, priorities, and deadlines.
• Demonstrated experience preparing, editing, and managing professional correspondence, reports, meeting materials, and records with accuracy and attention to detail.
• Proficiency using Office Suite (Outlook, Word, Excel, and PowerPoint), electronic file management systems, and collaboration or project management tools, and ability to learn and use new software and technology systems.
• Effective written and verbal communication skills.
• Ability to work independently, prioritize competing responsibilities, exercise sound judgment, and maintain confidentiality when handling sensitive information.
• Ability to establish and maintain effective working relationships with individuals from a variety of backgrounds and experiences.
• Commitment to promoting and enhancing inclusive excellence.
• Successful completion of a criminal history check and determination of position qualification are required.

Nice To Haves

• Experience working in higher education.
• Experience providing administrative support to a dean, associate dean, department head, director, or other senior-level administrator.
• Experience supporting or coordinating faculty affairs and academic processes, such as promotion and tenure, curriculum administration, faculty development, or academic program coordination.
• Experience developing or improving administrative processes, workflows, tracking systems, forms, or procedural documentation.
• Experience coordinating committees, meetings, events, or professional development programs.

Responsibilities

• Manage the Associate Dean’s calendar, schedule meetings, coordinate travel, prepare correspondence and presentations, and maintain confidential records.
• Support curriculum development and review, academic program changes, promotion and tenure activities, and related faculty affairs processes.
• Track deadlines, deliverables, approvals, and action items, coordinating with faculty, staff, committees, and university partners to support timely completion.
• Coordinate professional development activities, continuing education programs, research-related initiatives, grants communications, and faculty recognition efforts.
• Create and maintain tracking tools, reports, electronic records, forms, process maps, and procedural documentation to improve administrative efficiency and consistency.
• Serve as a liaison among the Associate Dean, faculty, staff, students, university offices, and external partners.
• Provide discreet administrative support for faculty and student concerns, maintain confidential documentation, and ensure appropriate handling of sensitive information.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level