Assistant to the Assistant Dean of Communications

University of Colorado•Colorado Springs, CO

2d•$52,374 - $78,376•Hybrid

About The Position

The School of Medicine (SOM) Dean’s Office seeks a full-time Assistant to the Assistant Dean of Communications who will work at the direction of the Assistant Dean of Communications for the CU School of Medicine Dean’s Office Administration. This person will work independently and as part of a team of five, coordinating projects, organizing activities, and providing administrative support to the Dean’s Office and the Assistant Dean.

Requirements

Bachelor’s degree in communications or a related field.
Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
One (1) year of professional experience providing support to leadership and managing projects (for Intermediate Level).
Two (2) years of professional experience providing support to leadership and managing projects (for Senior Level).
Applicants must meet minimum qualifications at the time of hire.
Ability to work independently as well as within a team.
Advanced written, verbal, and professional interpersonal skills.
Exceptional attention to detail.
The ability to navigate a complex academic environment.
Excellent organizational skills and the ability to effectively prioritize.
Exercise judgment and independent initiative.
Handle sensitive and confidential matters.
Proven knowledge of Microsoft Office products, including Outlook, Word, Excel, and PowerPoint.
Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship and employment authorization for this position now or in the future.

Nice To Haves

Experience in higher education.
Experience in editorial production.

Responsibilities

Deliver high-quality customer service and operational support, including front office reception duties, collaboration with administrative staff, and maintaining professionalism and confidentiality in all interactions.
Provide comprehensive administrative support to the Dean’s Office, including calendar management, meeting coordination, presentation preparation, and maintaining contact lists and shared resources.
Manage executive-level meetings and events, including organizing Executive Committee meetings, preparing agendas and minutes, and ensuring all follow-up actions are completed.
Oversee procurement and financial activities, such as handling purchasing, reconciling travel and procurement cards, and ensuring compliance with university policies.
Coordinate communications operations by collecting content for the annual report, preparing materials, tracking project costs, and supporting the School of Medicine Communications team’s scheduling and logistics.
Support leadership recruitment processes by coordinating search logistics, scheduling interviews, managing candidate communications, and ensuring required HR documentation and compliance.