Administrative Assistant to the CEO

Namify•Springville, UT

About The Position

Namify is hiring an Administrative Assistant to support its CEO, executive team, and broader office as the company grows and changes. The role helps keep leaders organized, prepared, and focused, and supports the day-to-day coordination and organization of the office. Work may range from structured administrative tasks to unexpected projects requiring initiative and follow-through. The position offers visibility into how a growing company operates and the opportunity to take on additional responsibility as skills and knowledge develop. The Administrative Assistant manages calendars and meeting logistics, records meeting notes and follows up on action items, coordinates company meetings and events, and supports office and facility needs. The role also assists with reports, presentations, communications, research, and special projects; welcomes visitors; tracks commitments and deadlines; and looks for ways to improve processes. Namify is seeking someone organized, dependable, adaptable, professional, proactive, comfortable handling sensitive information, and interested in learning and growing with the company. Previous administrative experience is helpful but is not required; the company is willing to train the right person. The listed salary is $44,000–$60,000 annually.

Requirements

Communicate professionally in person, over the phone, and in writing.
Be comfortable using computers and learning new software and technology.
Be organized enough to manage multiple tasks, deadlines, and details at the same time.
Be dependable and follow through on commitments.
Be comfortable handling confidential or sensitive information.
Be willing to learn, receive feedback, and take on new responsibilities.
Previous administrative experience is helpful but not required.

Nice To Haves

Previous administrative experience.
Interest in taking on more responsibility and growing with Namify over the next several years.

Responsibilities

Manage calendars, schedule meetings, send reminders, and coordinate meeting logistics.
Take clear meeting notes and follow up on action items.
Help executives stay organized, prepared, and focused on their highest priorities.
Coordinate company meetings, lunches, events, and employee engagement activities.
Plan and coordinate company incentive travel and special events.
Support office and facility needs, including supplies and day-to-day organization.
Welcome visitors and help create a professional, friendly experience.
Assist with reports, presentations, communications, research, and special projects.
Keep track of details, deadlines, and commitments, and help resolve ad hoc requests.
Look for ways to make processes simpler, faster, and better.
Take on additional responsibilities as skills and knowledge grow.