Executive Assistant, Office of the Dean

University of Pennsylvania

3d•$65,628 - $77,000

About The Position

The Executive Assistant provides high-level executive assistance to the Dean of the School of Nursing, using sound judgment to plan, manage, and follow up on activities that directly affect School operations. The role supports the Dean’s strategic priorities, maintains professional relationships with the Dean’s contacts, and designs and maintains shared systems to help the Office of the Dean operate efficiently. The position oversees communications processes, coordinates the Dean’s presentations, manages publication and editorial review activities, and serves as the Dean’s primary liaison with local, national, and international contacts. It also supports external partnerships and collaborations, special initiatives and events, and international activities. Additional duties may include representing the Office in the Mission Continuity initiative and administratively managing the Dean’s research program in collaboration with the Principal Investigator and grant manager.

Requirements

BA/BS degree.
3–5 years of progressively responsible administrative experience working at the executive level.
Superior organizational and interpersonal skills.
Ability to thrive in a fast-paced environment with competing deadlines and multiple priorities.
Strong oral and written communication skills; writing samples are required.
Sound judgment, strong organization, results orientation, and service orientation.
Strong PC skills in MS Office.
Initiative and discretion when working with highly confidential matters.
Ability to work effectively both independently and as part of a team.
A cover letter is required for consideration.

Nice To Haves

MS degree preferred.
Knowledge of University policies and procedures desired.

Responsibilities

Plan and manage activities that advance the Dean’s strategic priorities.
Develop and maintain professional relationships with the Dean’s contacts and key external constituents.
Design and maintain shared systems to support efficient operations of the Office of the Dean.
Oversee communications processes and monitor emerging and ongoing issues aligned with the Dean’s business priorities.
Coordinate the planning and completion of the Dean’s presentations.
Serve as the Dean’s primary liaison locally, nationally, and internationally.
Assist the Dean with publication and editorial review management.
Serve as a primary liaison for the Dean on international activities and as an ambassador for the School of Nursing to advance partnerships and collaborations.
Represent the Office in the Mission Continuity initiative.
As needed, provide administrative management for the Dean’s research program in collaboration with the Principal Investigator and grant manager.
Perform additional duties as assigned.

Benefits

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
Flexible spending accounts for eligible health care and dependent care expenses.
Tuition assistance for employees, spouses, and dependent children at Penn; dependent children may also receive assistance at other institutions.
Basic, matching, and supplemental retirement plans, with investment options through TIAA and Vanguard.
Substantial time away from work during the year.
Long-term care insurance.
Wellness and work-life programs and resources.
Professional and personal development resources.
Access to University resources, libraries, athletic facilities, cultural activities, and recreational facilities.
Discounts and special services, including arts, entertainment, transportation, and other goods and services.
Flexible work options and hours.
Forgivable home-ownership loan for eligible employees purchasing a home or residing in West Philadelphia, for closing costs or home improvements.
Adoption expense reimbursement for eligible employees, for up to two adoptions in a household.