Executive Assistant

LTD Global • Berkeley, CA

2d • $70,304 - $95,000

About The Position

The Executive Assistant provides high-level administrative and operational support to senior leadership by managing schedules, coordinating communications, organizing meetings, preparing reports, and handling confidential information with professionalism and discretion.

Requirements

• Associate's degree required; Bachelor's degree preferred.
• Five years of executive administrative support experience.
• Advanced Microsoft Office proficiency.
• Excellent written and verbal communication.
• Strong organizational skills and confidentiality.

Nice To Haves

• Experience supporting nonprofit or executive leadership.
• Board governance experience.
• Project management experience.

Responsibilities

• Manage executive calendars, appointments, and scheduling.
• Coordinate meetings, travel, itineraries, and conferences.
• Prepare agendas, reports, presentations, and correspondence.
• Screen calls, emails, and communications.
• Record meeting minutes and track action items.
• Maintain confidential files and records.
• Process expense reports and reimbursements.
• Coordinate contracts and document management.
• Manage office supplies and executive office operations.
• Assist with strategic projects and initiatives.
• Track deadlines and follow-up on executive priorities.
• Coordinate communication across departments.
• Prepare Board packets.
• Coordinate Board meetings.
• Record Board meeting minutes.
• Maintain governance records.
• Serve as liaison between executives and stakeholders.
• Draft organizational communications.
• Handle sensitive inquiries professionally.
• Coordinate special events and meetings.
• Support administrative procedures.
• Recommend process improvements.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree