Executive Assistant, U.S. Chamber of Commerce Foundation

U.S. Chamber of Commerce•Washington, DC

91d•$75,900 - $80,000•Hybrid

About The Position

The Executive Assistant will provide comprehensive administrative and operational support to 2–3 senior leaders at the U.S. Chamber of Commerce Foundation. The role helps optimize team processes, streamline workflows, and support the efficient operation of Foundation leadership. The Executive Assistant will serve as a trusted liaison among Foundation leaders, staff, Chamber staff, and external partners, using sound judgment and discretion in a fast-paced, mission-driven environment. Responsibilities span executive support, operational and administrative management, communication and liaison work, and event and project management. The position includes managing calendars and travel, preparing meeting materials, handling correspondence and follow-up, supporting internal workflows and decision-making, coordinating events and projects, and completing special assignments. The Foundation describes itself as harnessing business to develop solutions for challenges facing communities, and says it supports employees’ long-term career development and relevant learning opportunities.

Requirements

5+ years of experience supporting a C-suite or high-level executive.
Exceptional organizational skills and ability to manage multiple priorities and meet deadlines.
Excellent verbal and written communication skills, including writing, editing, and proofreading.
Professionalism, diplomacy, and personal accountability.
Ability to exercise sound judgment and maintain confidentiality in varied situations.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; Adobe Acrobat; and internet research.
Ability to work proactively and independently as well as collaboratively as part of a team.

Nice To Haves

Bachelor’s degree (preferred but not required).
Familiarity with project management tools and social media platforms.

Responsibilities

Provide executive support for 2–3 senior Foundation leaders.
Manage complex calendars, prioritize appointments, and schedule meetings.
Prepare and organize briefing materials, agendas, and background documents for meetings and presentations.
Coordinate domestic travel, including transportation, accommodations, and logistics.
Draft, edit, and finalize correspondence and other documents for senior executives and external partners.
Follow up on meetings and track action items and next steps.
Maintain confidentiality and handle sensitive information with discretion.
Manage information flow to and from senior Foundation leaders.
Prepare expense reports and track reimbursement checks.
Update and maintain recurring reports and key operational documents.
Support development and implementation of internal processes and workflows to improve organizational efficiency.
Conduct research and compile data to support leaders’ decision-making and special projects.
Serve as a primary contact and gatekeeper for 2–3 Foundation leaders, managing correspondence and responding professionally and diplomatically to inquiries.
Liaise between senior Foundation leaders, Foundation staff, Chamber staff, and external individuals and organizations to facilitate communication.
Provide responsive customer and client service while balancing competing demands.
Assist with planning, organizing, and executing Foundation events, board meetings, conferences, and team gatherings.
Arrange meeting rooms, catering, and other logistics; greet visitors and assist with on-site meeting preparation.
Coordinate and track project deliverables, timelines, and milestones for senior leadership team members.
Complete special research projects and other assignments as directed by 2–3 senior Foundation leaders.
Provide occasional administrative support for key Foundation programs as directed by 2–3 senior Foundation leaders.