Executive Assistant - Foundation

LifeScape•Sioux Falls, SD

About The Position

LifeScape is seeking a personable, detail-oriented Executive Assistant to provide high-level administrative and operational support to the Foundation President and the Foundation and Volunteer Services teams. The role supports executive leadership, donors, community leaders, and the Foundation Board of Directors while helping advance LifeScape’s mission. Responsibilities include managing schedules and projects, coordinating meetings and special events, preparing communications and presentations, supporting fundraising and donor relationships, and keeping operational details on track. The position calls for professionalism, warmth, discretion, sound judgment, and the ability to balance competing priorities. The successful candidate will help improve processes and communication and contribute to efficient Foundation and Volunteer Services operations. A clear background check and drug screen are required upon conditional offer. LifeScape is a qualifying employer under the Public Service Loan Forgiveness Program.

Requirements

At least five years of proven executive secretarial or administrative experience.
Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, mail merges, and presentations.
Excellent organizational, time-management, communication, and customer service skills.
A friendly, diplomatic, detail-oriented approach, with sound judgment and discretion.
Ability to manage multiple priorities.
Ability to learn and use software such as Raiser’s Edge, Bloomerang, and ClickUp.
A clear background check and drug screen upon conditional offer.

Nice To Haves

Associate degree in secretarial science or bachelor’s degree in English, business, communications, or a related field.
Experience assisting a Board.
Experience in fundraising.

Responsibilities

Manage complex calendars and coordinate meetings and travel.
Prepare agendas and organize meeting materials while anticipating leadership needs.
Communicate with donors, community partners, Foundation Board members, executive leaders, and colleagues professionally and discreetly.
Assist with donor correspondence, gift entry, fundraising campaigns, estate tracking, thank-you communications, and special events.
Prepare reports, presentations, correspondence, and research; coordinate logistics and track projects, deadlines, and priorities.
Coordinate Foundation Board and committee meetings, prepare and distribute materials, record minutes, maintain records, and follow up on action items.
Monitor expenses, process purchasing needs, maintain office resources, support timekeeping, and assist with project management and donor database systems.
Identify opportunities to improve processes, strengthen communication, and increase efficiency across Foundation and Volunteer Services teams.