Executive Assistant Jobs

About The Position

Requirements

• Bachelor’s degree required.
• Demonstrated experience supporting Founder-level or C-suite executives in a fast-paced, high-performance environment.
• Expert-level calendar, travel, logistics, and time-management skills, with the ability to thrive amid complexity and change.
• Strong judgment, discretion, and emotional intelligence; ability to handle highly sensitive information.
• Ability to work independently, anticipate needs, execute with minimal direction, and demonstrate a desire to learn.
• Exceptional organizational, prioritization, and execution skills.
• Excellent interpersonal skills and clear, concise written and verbal communication skills.
• Structured, strategic thinking and ability to break complex situations into actionable steps.
• Advanced working knowledge of Microsoft Office, including Excel and PowerPoint, and experience maintaining CRMs.
• Availability to work from the New York City office approximately four days per week and flexibility to support the CEO outside standard business hours as required.
• Demonstrated experience integrating generative AI tools such as ChatGPT, Claude, or Copilot into daily workflows.

Nice To Haves

• Experience in financial services, fintech, or an adjacent industry preferred.
• Foundational knowledge of the finance industry and basic financial terminology strongly preferred.
• Experience maintaining Salesforce preferred.

Responsibilities

• Manage and strategically optimize the CEO’s complex calendar and priorities across internal, external, and board-related commitments.
• Support board management for the CEO’s external Chairman role, including scheduling, meeting logistics, materials preparation, and follow-ups.
• Partner with senior leadership to execute the CEO’s agenda, priorities, and external obligations.
• Anticipate conflicts, preparation gaps, and downstream impacts, and proactively resolve issues.
• Manage end-to-end business and personal travel logistics, including flights, accommodations, ground transportation, itineraries, and real-time changes.
• Plan and manage logistics for CEO-related internal and external events, including board meetings, offsites, conferences, and CEO-hosted events; coordinate with internal teams and external partners.
• Handle expenses, approvals, and administrative workflows accurately and promptly.
• Take detailed meeting notes and track follow-ups through completion.
• Manage sensitive and confidential information with discretion and integrity.
• Serve as a trusted gatekeeper and point of contact, representing the CEO professionally and confidently.
• Maintain and curate executive relationship data and meeting intelligence in Salesforce to prepare the CEO for important interactions.
• Coordinate with Communications and Marketing on the CEO’s external engagements, including press opportunities, speaking engagements, and media appearances; support scheduling, preparation materials, and logistics.
• Ensure alignment among communications, leadership, and external stakeholders for timely execution.
• Provide personal assistance as needed without detracting from core executive responsibilities.

Benefits

• Market-competitive salary
• Performance bonus
• Generously subsidized healthcare
• 100% employer-paid dental insurance
• 100% employer-paid vision insurance
• Employer-matched retirement plan
• Wellness programs
• Generous paid time off
• Parental leave
• Flexible hybrid in-office model