Executive Assistant

Nebraska Medicine•Omaha, NE

1d•Onsite

About The Position

Nebraska Medicine is seeking an experienced Executive Assistant to provide proactive, high-level support to Vice President-level leaders. You’ll be at the center of a fast-paced executive environment—managing complex calendars and communications, coordinating priorities and projects, preparing polished correspondence and presentations, and serving as a professional liaison to senior leaders, physicians, board members, community donors, and external partners. This role is ideal for an experienced executive support professional who thrives on anticipating needs, managing competing priorities, protecting confidential information, and making sound decisions with minimal direction. You’ll bring exceptional organization, professionalism, discretion, and communication skills to an executive office where your ability to stay one step ahead can make a meaningful difference. This is a 100% on-campus, Monday–Friday position at Kiewit Tower in Omaha and offers the opportunity to work closely with Nebraska Medicine’s executive leadership and contribute to the operational and strategic effectiveness of the organization. The Executive Assistant will provide proactive, professional, strategic executive support to Chief and Vice President level leaders. Anticipate needs, manage priorities and ensure seamless coordination of high-level projects through timely and accurate completion. Serve as a trusted partner and liaison between the executive and key stakeholders including direct reports, senior leadership, board members, community donors and external partners. Prepare high-quality correspondence, reports, presentations, screens and prioritize calls and communications, manage complex calendars and support the overall operational and strategic effectiveness of the executive office. Operate with limited supervision, exercising independent judgment, problem-solving and strategic thinking in the execution of duties and responsibilities. This position is supervised by the Executive Office Manager but provides support to assigned executive level leaders.

Requirements

Minimum of five years business experience in an executive office position supporting top level executives required.
High school education or equivalent required.
Bachelor's degree in business or related field OR equivalent combination of education/experience combined (one year of education equals one year of experience) required.
Advanced proficiency with Microsoft Office suite to include: Word, Excel, PowerPoint and Outlook applications required.
Proficiency and aptitude for other applications that may be used in the course of fulfilling responsibilities, such as Board portals required.
Exceptional communication skills, both written and verbal, including correct use of grammar, spelling, punctuation, knowledge of business correspondence formats, and a clear, distinct speaking voice required.
Ability to compose routine correspondence, minutes, reports and other documents required.
Strong organizational skills and ability to manage multiple projects and tasks required.
Ability and maturity to manage highly sensitive and confidential information required.
Ability to function independently, possesses strong critical thinking, problem-solving, and decision-making skills required.
Basic knowledge of business contracts and an understanding of corporate documents required.
Work effectively with staff in a team-oriented environment with a positive, can-do attitude required.

Nice To Haves

Business experience in an executive office position supporting top level executives in a health care setting preferred.
Bachelor's degree in business or related field preferred.

Responsibilities

Manage complex calendars and communications
Coordinate priorities and projects
Prepare polished correspondence and presentations
Serve as a professional liaison to senior leaders, physicians, board members, community donors, and external partners
Anticipate needs
Manage priorities
Ensure seamless coordination of high-level projects through timely and accurate completion
Prepare high-quality correspondence, reports, presentations
Screen and prioritize calls and communications
Manage complex calendars
Support the overall operational and strategic effectiveness of the executive office
Operate with limited supervision, exercising independent judgment, problem-solving and strategic thinking in the execution of duties and responsibilities
Develop and maintain strong relationships with management, staff, physicians and other stakeholders
Exhibit a high degree of professionalism, business judgment, tact and diplomacy