CIB, Executive Assistant

Santander

1d•$61,875 - $105,000•Onsite

About The Position

The CIB, Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses. S/he also conducts administrative and office related project functions for multiple directors/managers and their teams. Creates filing systems when needed and monitors efficiency, copies/collates complex materials. Circulates presentation materials and other documents for meeting attendees as appropriate. Takes and relays messages and appropriately escalates calls to the appropriate personnel. Organizes and maintains diaries/calendars/schedules and maintain responsibility for scheduling appointments. Drafts emails and other documentation as instructed for review by management. Prepares purchase orders as required and obtains the appropriate approvals.

Requirements

Bachelor's Degree or equivalent work experience in Business Administration or a related field.
3+ Years of administrative support experience.
Excellent interpersonal, written, and communication skills.
Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality.
Polished executive assistant with professional maturity and previous corporate environment experience.
Ability to effectively interact with senior level management both internally and with external clients.
Ability to manage top-level managers supported with tact, diplomacy, and assertiveness.
Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, with strong organizational, time management, and planning skills.
Ability to multi-task, react, and think quickly.
Self-starter with a strong sense of ownership and involvement.
Ability to seek clarification or assistance when needed.
Thorough knowledge of a variety of software programs (particularly Excel, Word, and PowerPoint).
Demonstrated calendar management and scheduling skills.
Attention to detail and problem-solving skills.
Continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
Demonstrated ability to organize, plan, and develop multiple projects within time constraints to meet deadlines while staying within budget/guidelines.
Exceptional customer service skills.
High level of attention to detail and demonstrated problem-solving skills.
Approaching tasks from a positive perspective and with openness to change.
Ability to apply independent judgment when resolving routine inquiries.
Professional demeanor at all times.
Flexibility in a fast-changing environment.
Candidate will be supporting a trading floor.

Nice To Haves

Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education.
Experience in Microsoft Office products including Teams; Concur T&E; Workday; CCure; Adobe and PowerPoint.

Responsibilities

Performs secretarial and administrative assignments of a confidential nature.
Manages calendars and schedules meetings.
Books meeting rooms.
Coordinates travel arrangements, including booking tickets and settling expenses.
Conducts administrative and office-related project functions for multiple directors/managers and their teams.
Creates and monitors filing systems for efficiency.
Copies and collates complex materials.
Circulates presentation materials and other documents for meeting attendees.
Takes and relays messages and escalates calls appropriately.
Organizes and maintains diaries, calendars, and schedules.
Schedules appointments.
Drafts emails and other documentation for management review.
Prepares purchase orders and obtains necessary approvals.