Executive Assistant
About The Position
The Executive Assistant to the CEO will be a strategic and operational partner to Array's Chief Executive Officer, ensuring seamless calendar, email, and travel management. This is a high trust position at the center of how the CEO operates. This person will serve as a primary point of contact for internal and external clients, communicating in the CEO’s voice, moving priorities and cross-functional projects forward, and keeping important follow-ups from falling through the cracks. The ideal candidate is exceptionally organized, proactive, and discreet. They thrive in fast-paced, high-growth environments and possess strong judgment, clear written and verbal communication, attention, and the ability to anticipate executive needs ahead of time. This is a high autonomy role, and candidates must have the ability to act on good judgement with limited oversight.
Requirements
- Proven experience managing complex executive calendars, high-volume inboxes, and travel logistics with precision.
- Exceptional written communication skills, with demonstrated judgment in representing the executive's voice and priorities.
- High degree of discretion, confidentiality, and sound judgment when handling sensitive business and personal information.
- Strong organizational and proactive problem-solving skills, with a track record of operational excellence and autonomy in ambiguous environments.
- Proficiency with Google Suite and travel/calendar management platforms.
- Must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Nice To Haves
- 5+ years of experience supporting C-suite executives (founder, CEO, or equivalent), ideally within a fast-paced, high-growth, startup environment
- Background in client-facing, customer service, or public relations roles with a service-oriented mindset.
- Experience in early-stage startup, aerospace, defense, deep-tech, or venture capital environments.
- Comfort working in a deeply technical environment (e.g. aerospace, defense, other complex engineering domains)
- Proven ability to maintain a calm, proactive approach under shifting priorities, tight timelines, and fast-paced environments.
Responsibilities
- Manage complex executive calendar and scheduling demands while prioritizing critical business goals and balancing competing commitments
- Manage the CEO’s inbox, drafting email correspondence for internal and external stakeholders in the CEO's voice
- Coordinate domestic and international travel logistics, accommodations, and detailed itineraries for traveling parties
- Prepare, review, and organize logistics for board meetings, investor presentations, and customer briefings or pitches.
- Track key action items, follow-ups, and special projects across various teams to ensure alignment and timely completion of meeting outputs.
- Serve as the primary point of contact for external stakeholders, board members, and visiting guests, upholding high standards of hospitality and professionalism.
Benefits
- Competitive salaries
- Meaningful equity
- Medical, dental, and vision insurance (including a fully employer-paid medical plan)
- Paid parental leave (12 weeks / 6 weeks)
- 19 paid vacation days
- 10 sick days
- 11 company holidays
- 401(k) with employer match (100% match up to 3%, 50% match up to 5%)
- Commuter expenses (parking & transit)
- Daily lunch stipend
- Audible subscription
- Claude Pro access
- Relocation support
- Hybrid work options & flexibility
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
