Executive Assistant Jobs in Scottsdale, AZ

About The Position

Requirements

• Previous experience in company operations, office management, hospitality, recruiting coordination, executive administration, or a similarly demanding role.
• Exceptional organization and attention to detail.
• Strong written and verbal communication skills.
• Demonstrated ability to manage many changing priorities without losing track of commitments.
• Resourcefulness and comfort completing unfamiliar tasks with limited direction.
• Strong judgment regarding urgency, confidentiality, cost, and when to escalate.
• Comfortable working in person and supporting a team that moves quickly.
• Able to interact naturally and professionally with engineers, candidates, vendors, customers, and external partners.
• Proficiency with modern productivity, travel, purchasing, and communication tools.

Nice To Haves

• Experience with purchasing – especially of highly technical equipment.
• Experience working in a startup or rapidly growing company.
• Experience with vendor management, employee onboarding, or office operations.
• Experience coordinating complex travel and company events.
• Interest in growing into broader responsibility for company operations.
• A genuine enjoyment of ambitious environments, unusual requests, and problems that initially appear impossible.

Responsibilities

• Provide executive and team support, including scheduling, calendar management, domestic and international travel coordination for employees, candidates, and company visitors, and organizing team events, dinners, off-sites, and meeting logistics
• Keep the office organized, functional, stocked, and ready for employees, customers, and visitors.
• Own company purchasing, including office supplies, equipment, shipping, vendor coordination, and expense documentation.
• Coordinate interviews and support employee onboarding and offboarding, working with Azora’s PEO and external providers on payroll, benefits, documentation, and account setup.
• Help employees resolve routine operational questions and connect them with the right internal or external resource.
• Maintain company records, subscriptions, vendor information, insurance documents, and recurring administrative deadlines.
• Proactively keep CRM updated, maintaining up-to-date data on key contacts
• Track open operational tasks and follow up persistently until they are completed.
• Improve and document internal systems for purchasing, travel, onboarding, document management, and office operations as company scales
• Take ownership of special projects and unexpected problems that do not fit neatly within another person’s role.

Benefits

• Generous equity
• Competitive healthcare (including options for vision and dental)
• 401(k)
• Unlimited PTO