Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• At least eight years of administrative support experience; executive-level experience is preferred.
• Willingness to manage after-hours communications.
• Strong time-management skills and attention to detail.
• Ability to work flexibly, independently interpret policies, and resolve complex, non-routine issues under minimal supervision.
• Advanced interpersonal skills.
• Ability to handle confidential information with utmost discretion.
• Ability to be flexible and available as needed throughout the workday.
• Self-starting, critical problem solver who can change priorities at a moment’s notice with minimal or no direction.
• Ability to present a positive and respectful front in all situations.
• Desire to work in an entrepreneurial environment and commitment to the company’s mission.
• Advanced proficiency with Microsoft Office, including Outlook, Word, and PowerPoint.
• Experience with Concur, Teams, video conference systems, and Zoom.
• Must work in the Brentwood, Tennessee office.

Nice To Haves

• Bachelor’s degree.
• Executive-level administrative support experience.

Responsibilities

• Proactively manage the CTO’s calendar, protect focus time, resolve conflicts, and prioritize meetings based on business impact.
• Triage and organize the CTO’s email inbox, flag time-sensitive items, draft routine responses, and maintain a clean filing system.
• Coordinate with other executive assistants to schedule cross-functional and leadership meetings across multiple calendars and time zones.
• Manage recurring meeting logistics, including agendas, pre-reads, invitations, and follow-up on action items.
• Coordinate travel and expense reporting, including itineraries and timely submission of reports.
• Serve as a trusted point of contact for internal and external stakeholders, representing the executive professionally and discreetly.
• Handle confidential and sensitive information, including PHI-adjacent and personnel matters, in accordance with HIPAA and company policy.
• Anticipate upcoming needs and prepare the CTO with relevant context and materials ahead of commitments.

Benefits

• Medical, dental, and vision insurance.
• Employee assistance program.
• Employer-paid and voluntary life insurance.
• Disability insurance.
• Health and flexible spending accounts.
• 401(k) with employer match.
• Financial wellness resources.
• 20 PTO days, 7 paid holidays, and 1 floating day.
• Paid parental leave.
• Work-life assistance resources.
• Physical wellness perks.
• Mental health support.
• Employee referral program.
• BenefitHub employee discounts.