Health System Specialist- Executive Assistant

Veterans Health Administration • Salem, VA

22d • Onsite

About The Position

This position is situated within the Department of Veterans Affairs and operates under the Veterans Health Administration as part of the Mid Atlantic Health Care Network. It is based at the Salem VA Medical Center in Salem, Virginia and aligned within the Associate Director, Patient Care Services, a role central to supporting patient-care operations across the facility. This organizational placement reflects the broader VHA mission to deliver coordinated, high-quality health services to Veterans.

Requirements

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process.
• In addition to the application and questionnaire, this position requires an online assessment.
• The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
• A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
• Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
• For a GS-11 position you must have served 52 weeks at the GS-09.
• The grade may have been in any occupation, but must have been held in the Federal service.
• An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
• If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.
• In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
• Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
• Possess an Undergraduate or Graduate degree with a major field of study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. (TRANSCRIPT REQUIRED)
• Possess progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.
• This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.
• Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.
• Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan.
• Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.
• You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization.
• Examples of specialized experience would typically include, but are not limited to responsible analytical or administrative, budgetary, or clinical experience in the health care field.
• This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.
• Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: missions, organizations, programs, and requirements of health care delivery systems; regulations and standards of various regulatory and credentialing groups; and government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.
• Applicants may substitute education for the required experience.
• To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent graduate degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. if related.
• Degree must be relevant to the position to be filled.
• Applicants may also combine education and experience to qualify at this level.
• You must have an combination of specialized experience and education beyond 2 years of graduate level education may be used to qualify applicants for positions at grades GS-11.
• The education and experience must be directly related to the work of the position to be filled.
• A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
• Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
• If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
• Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer.
• Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Nice To Haves

• Ability for Independent decision making
• Critical thinking skills
• multitasking and maintaining data input over multiple platforms.
• Run reports on specific areas with the ability to analyze data produced.

Responsibilities

• The candidate is an executive level administrator responsible for supporting the strategic planning and direction, budgetary oversight, and the administrative functioning of all service lines that report through the Associate Director of Patient Care Services (ADPCS/Nurse Executive).
• Assists the assigned Executive Leadership Team (ELT) member in planning, organizing, evaluating, advising and coordinating administrative activities.
• Advises top management on matters impacted by programmatic/policy changes.
• Advises on, and formulates policies and procedures-adapting existing policies and procedures and/or formulating new policies and procedures.
• Analyzes program development proposals to ensure the best use of resources.
• Guides Service leadership in reviewing their current programs and assists with the use of managerial, analytical, and reporting techniques to develop recommendations and outcome measurements.
• Makes appropriate recommendations to top management based on data analysis and findings.
• Assists the ELT member in the preparation of a variety of daily, weekly, monthly and annual reports.
• Performs administrative duties such as event scheduling, special projects, program development and preparation of written reports and responses.
• Prepares issue Briefs which are designed to inform the HSA (Health Service Area) and VA Central Office (VACO) of significant issues/events.
• Ensures timely follow-up on issues raised during Director's Morning Report meetings.
• Prepares documents for ELT members signatures, prepares presentations in a variety of formats for the ELT and other management individuals.
• Recognizes and uses correct English grammar, punctuation, and spelling.
• Communicates information such as facts, ideas or messages in a succinct and organized manner.
• Performs other duties as assigned.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
• Contact the hiring agency for more information on the specific benefits offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Ph.D. or professional degree