Health System Specialist

Veterans Health Administration • Bronx, NY

4d • Onsite

About The Position

The Health System Specialist serves as Executive Assistant to the Deputy Chief of Staff (DCOS) and acts as a liaison to staff offices under the Chief of Staff and DCOS. The position is responsible for studying, analyzing, and evaluating administrative management and operating programs, and formulating recommendations for their development and improvement. The specialist manages or participates in Medical Center operations projects and new initiatives, manages office resources, and maintains communication with programs under the DCOS. The role includes conducting operational studies, preparing reports and recommendations, assisting with oversight of OPPE and FPPE dashboards and SharePoint sites, coordinating committee meetings, and briefing and advising senior management. The work is sedentary, and some travel may be required. The position is not virtual. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m.

Requirements

• U.S. citizenship is required.
• Selective Service registration is required for males born after December 31, 1959.
• Must be able to pass a background/security investigation.
• Must complete the required online onboarding process and provide acceptable identification for pre-employment requirements.
• Participation in the seasonal influenza vaccination program is required for Department of Veterans Affairs Health Care Personnel.
• Must serve a one-year probationary period or two-year trial period, as applicable.
• For current or former federal employees subject to time-in-grade requirements: one year at GS-11 is required for a GS-12 position.
• Qualifying education may include major study in hospital administration, public health administration, or related fields such as business or public administration with coursework in health care administration.
• For positions above GS-5, qualifying specialized experience must be progressively responsible analytical, administrative, clinical management, or supervisory experience in health care, with a close working relationship with facility managers and analysis or coordination of administrative, clinical, or other service activities.
• Must have knowledge of health care delivery system missions, organizations, programs, and requirements; regulations and standards of regulatory and credentialing groups; and government-wide, agency, and facility administrative systems and requirements, such as budget, personnel, and procurement.
• Competencies include Administration and Management, Communication, Customer Service, Organizational Awareness, and Planning and Evaluating.
• Applicants must meet qualification requirements by the announcement closing date of October 29, 2026.
• A transcript is required if education is used to qualify; foreign education requires a Certificate of Foreign Equivalency.

Responsibilities

• Manage or participate in substantive projects related to Medical Center operations and new initiatives.
• Manage office resources and establish and maintain communication with programs under the DCOS.
• Conduct studies of operational processes, issue topics, and special projects for the DCOS.
• Engage with staff at all levels to facilitate operations-focused assignments and projects initiated by the DCOS, program offices, or departmental offices under the DCOS.
• Prepare study reports and findings with recommendations to improve the effectiveness, efficiency, and productivity of the medical facility health care program.
• Assist with oversight of OPPE and FPPE dashboards and SharePoint sites under the DCOS, ensuring regulatory compliance and timely submission to appropriate staff.
• Coordinate regular committee meetings with various boards.
• Brief and advise senior management on agenda issues in preparation for activities and meetings, and represent the office at internal or external activities or meetings as needed.
• Develop management improvement programs or revised policy and procedural requirements to improve the application of administrative management systems.
• Perform other related duties as assigned.

Benefits

• Federal employee benefits package available to eligible employees and their families.
• Selected applicants may qualify for credit toward annual leave accrual based on prior work or military service, subject to request and approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed