Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• 3-7 years' experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant supporting senior executives
• Proven experience managing complex calendars, meetings, and travel arrangements
• Excellent written and verbal English communication skills with a professional telephone manner
• Strong proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint and Teams
• Experience using online collaboration and productivity tools such as Zoom, Google Workspace, Slack, Asana, Monday.com, Trello or similar platforms
• Exceptional organisational, time management and multitasking abilities
• Ability to work independently with minimal supervision while managing multiple priorities
• High level of discretion and experience handling confidential information
• Strong attention to detail and problem-solving skills
• Stable fibre internet connection, reliable backup power solution (UPS/Inverter), and a dedicated home office
• Must be willing and able to work UK business hours (typically 09:00-17:30 UK time, adjusted for daylight savings)

Nice To Haves

• Experience supporting C-suite executives
• Previous experience working remotely for an international company
• Experience with CRM systems and project management software
• Minute-taking and board meeting administration experience
• Exposure to finance administration, expense management or light bookkeeping

Responsibilities

• Provide comprehensive executive support to senior leadership
• Manage complex diaries, appointments and scheduling across multiple time zones
• Coordinate domestic and international travel, accommodation and itineraries
• Prepare presentations, reports, meeting packs and business correspondence
• Organise virtual and in-person meetings, including agendas and minutes
• Screen emails, prioritise communications and manage executive inboxes
• Liaise professionally with clients, suppliers and internal stakeholders
• Track action items and ensure deadlines are met
• Assist with project coordination and administrative tasks across the business
• Process expenses and maintain accurate records where required
• Handle confidential information with professionalism and discretion
• Continuously identify opportunities to improve administrative processes and executive efficiency