Executive Assistant, On-site

Monogram Health•Brentwood, TN

31d•$80,072 - $104,094•Onsite

About The Position

Monogram Health is seeking a highly experienced, energetic, organized, and motivated Executive Assistant to support the Chief Technology Officer with a wide range of administrative responsibilities. The position is based in the Brentwood, Tennessee office. Because the CTO resides in the Pacific time zone, the Executive Assistant must be willing to communicate after hours and be flexible and available as needed throughout the workday. The role manages the CTO’s calendar and inbox, coordinates meetings across calendars and time zones, and oversees meeting logistics, travel, and expense reporting. It also serves as a point of contact for internal and external stakeholders and requires handling confidential information—including PHI-adjacent and personnel matters—with discretion and in accordance with HIPAA and company policy. The Executive Assistant is expected to anticipate the CTO’s needs and prepare relevant context and materials in advance. Monogram Health provides in-home, evidence-based care for people with complex chronic conditions. Its multidisciplinary clinical team supports patients with diagnosis and treatment, medication guidance, education, and practical needs. The company’s care model is available around the clock, including holidays, and aims to improve patient outcomes and quality of life while reducing healthcare costs.

Requirements

At least eight years of administrative support experience; executive-level experience is preferred.
Willingness to manage after-hours communications.
Strong time-management skills and attention to detail.
Ability to work flexibly, independently interpret policies, and resolve complex, non-routine issues under minimal supervision.
Advanced interpersonal skills.
Ability to handle confidential information with utmost discretion.
Ability to be flexible and available as needed throughout the workday.
Self-starting, critical problem solver who can change priorities at a moment’s notice with minimal or no direction.
Ability to present a positive and respectful front in all situations.
Desire to work in an entrepreneurial environment and commitment to the company’s mission.
Advanced proficiency with Microsoft Office, including Outlook, Word, and PowerPoint.
Experience with Concur, Teams, video conference systems, and Zoom.
Must work in the Brentwood, Tennessee office.

Nice To Haves

Bachelor’s degree.
Executive-level administrative support experience.

Responsibilities

Proactively manage the CTO’s calendar, protect focus time, resolve conflicts, and prioritize meetings based on business impact.
Triage and organize the CTO’s email inbox, flag time-sensitive items, draft routine responses, and maintain a clean filing system.
Coordinate with other executive assistants to schedule cross-functional and leadership meetings across multiple calendars and time zones.
Manage recurring meeting logistics, including agendas, pre-reads, invitations, and follow-up on action items.
Coordinate travel and expense reporting, including itineraries and timely submission of reports.
Serve as a trusted point of contact for internal and external stakeholders, representing the executive professionally and discreetly.
Handle confidential and sensitive information, including PHI-adjacent and personnel matters, in accordance with HIPAA and company policy.
Anticipate upcoming needs and prepare the CTO with relevant context and materials ahead of commitments.