Executive Assistant Jobs in Milwaukee, NC

About The Position

Requirements

• Proficiency in Microsoft Excel and PowerPoint is required.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to effectively communicate both verbally and in writing.
• Demonstrated ability to prioritize tasks and manage multiple responsibilities efficiently.
• Flexibility to adapt to changing priorities and deadlines.
• Commitment to maintaining confidentiality and professionalism at all times.

Nice To Haves

• Previous experience in a similar administrative role is preferred.

Responsibilities

• Process invoices for payment in a timely manner, ensuring accuracy and adherence to financial procedures.
• Maintain Lost and Found inventory, handling phone calls and emails related to lost items, and arranging for their return when requested.
• Handle the receiving of shipments to the hotel, notifying department managers of items received for their respective departments.
• Maintain inventory of packages received for guests, determining the cost of receiving for guest packages, and leaving messages for guests in the Property Management System (PMS).
• Manage office supply inventory and order supplies as needed from designated vendors.
• Monitor and distribute U.S. mail efficiently to relevant recipients.
• Oversee Shuttles/Vans paperwork and registration updates, including State and Local permits, registration, and Driver Verifications.
• Provide assistance to the General Manager, Executive Office personnel, employees, and guests as needed, demonstrating exceptional customer service skills.
• Monitor and facilitate WebFire training and documents for staff as required.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off