Executive Assistant

Remarkable Career•Los Angeles, CA

10d•Hybrid

About The Position

Our client is a boutique music merchandise company based in Los Angeles, working with some of the most impactful global touring artists in the alternative music space — think Coachella, Lollapalooza, Warped Tour, and beyond. Though they operate at a high level, they're a tight, independent team doing highly custom, highly creative work for artists on the rise and at the top. As touring volume continues to grow, they're expanding their operations team to keep pace. We're looking for a sharp, proactive Executive Assistant to support the CEO at a fast-moving music merchandise company. You'll be the operational backbone for a busy founder — managing the day-to-day so they can stay focused on the big picture. Much of what keeps this business running currently lives in the CEO's head rather than in any system, so a real part of this role is bringing structure to it: capturing open commitments, organizing key relationships, and making sure nothing runs on memory alone. If you have a genuine passion for music and entertainment and love being at the center of the action, this role is for you.

Requirements

2–5 years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff — ideally supporting a C-suite executive
Background in music, entertainment, or live events strongly preferred
Familiarity with the music merchandise or touring industry is a significant plus
Strong project management skills; able to juggle multiple priorities without dropping the ball
Exceptional written and verbal communication, including the ability to draft correspondence and summaries that represent the CEO accurately
Highly organized, detail-oriented, and able to work with minimal oversight
Discretion and sound judgment — this role has visibility into sensitive parts of the business
Comfortable in a fast-paced, entrepreneurial environment where priorities can shift quickly, with a bias toward moving things forward rather than waiting for instruction
Presence and professionalism in client-facing settings — this role represents the company to artists, managers, and partners
No task is beneath the role; the work spans high-level projects and day-to-day logistics, both held to the same standard
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Asana, and Monday.com
Based in or able to commute to Los Angeles

Responsibilities

Manage and maintain the CEO's calendar, including scheduling meetings, calls, and travel with a high degree of accuracy and discretion
Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence with professionalism and urgency
Prepare the CEO for meetings, calls, and client interactions with briefing materials, context, and relevant background
Track deadlines, deliverables, and action items across multiple ongoing projects and initiatives
Follow up on open items and commitments coming out of the CEO's conversations to ensure nothing falls through
Prepare meeting agendas, take notes, and follow up on action items to ensure accountability
Support event and production coordination tied to live entertainment, merchandise launches, tours, pop-ups, and artist activations as needed
Build and maintain working relationships with artist teams, managers, and tour staff on behalf of the CEO
Manage expenses, process invoices, and assist with light budget tracking
Establish and maintain tracking systems, contact records, and workflows that improve how the CEO's office operates
Handle confidential information with the utmost discretion
Anticipate the CEO's needs and identify ways to create greater efficiency in their day-to-day