Executive Assistant

Antech Diagnostics•New York, NY

10d•$34 - $43•Hybrid

About The Position

The Executive Assistant provides high-level administrative and operational support to executive leadership. This role requires exceptional organizational, communication, and relationship-management skills, along with the ability to anticipate needs, manage competing priorities, and maintain strict confidentiality. The successful candidate will serve as a trusted partner to executives while collaborating effectively with internal teams and external stakeholders.

Requirements

Exceptional organizational, interpersonal, written, and verbal communication skills.
Ability to manage multiple complex tasks simultaneously while maintaining attention to detail and meeting deadlines.
Proven ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
Strong relationship-building skills with the ability to work effectively with executives, clients, vendors, and other stakeholders.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and other business collaboration tools.
Strong problem-solving skills with the ability to anticipate needs and proactively address challenges.
Ability to work independently while also collaborating effectively across teams and departments.
Strong professional presence and customer-service orientation.
Associate's Degree in Business Administration or a related field preferred; equivalent professional experience will be considered.
Minimum of 5 years of Executive Assistant experience supporting senior leaders or executive-level management.
Demonstrated experience supporting multiple executives and managing competing priorities in a fast-paced environment.
Experience coordinating meetings, travel, events, and executive communications.

Responsibilities

Manage complex executive calendars, scheduling priorities, and time-sensitive commitments.
Partner closely with executives to prioritize competing demands, manage critical communications, and support daily business operations.
Coordinate and manage domestic and international travel arrangements, including itineraries, accommodations, transportation, and related logistics.
Prepare and submit executive expense reports accurately and in a timely manner.
Draft, edit, proofread, and distribute professional correspondence, reports, presentations, and other business communications.
Attend meetings as needed to capture, organize, and distribute meeting notes, action items, and follow-up communications.
Coordinate logistics for leadership meetings, off-site events, and company functions.
Support the administrative and operational needs of executive leadership teams.
Handle confidential, sensitive, and proprietary information with the highest level of discretion.
Serve as a liaison between executives and internal and external stakeholders, fostering strong professional relationships.
Assist with special projects and process improvement initiatives as assigned.
Availability outside standard business hours may occasionally be required to support executive and business needs.