Corporate Paralegal Jobs

About The Position

Requirements

• Exceptional organizational skills with the ability to manage a high volume of matters, deadlines, and documents simultaneously.
• Strong written communication skills, with the ability to draft clear, professional correspondence and documents.
• High degree of discretion and sound judgment in handling confidential and privileged information.
• Proficiency with contract lifecycle management (CLM) systems, e-signature platforms, and legal matter management software.
• Familiarity with trademark search tools and databases (e.g., USPTO TESS) and willingness to learn additional research tools.
• Strong attention to detail and accuracy, particularly in tracking deadlines and regulatory obligations.
• Ability to work both independently and collaboratively with attorneys and cross-functional business teams.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with legal research platforms.
• Paralegal certificate or equivalent training from an ABA-approved program (or equivalent experience) required.
• 10+ years of experience as a paralegal in an in-house legal department.

Nice To Haves

• Prior experience with privacy/data protection compliance (e.g., DSAR handling) preferred.
• Prior exposure to trademark/IP docketing and prosecution support preferred.

Responsibilities

• Serve as primary intake and workflow coordinator for incoming Data Subject Access Requests (DSARs), deletion requests, opt-out requests, and related privacy inquiries under applicable laws (e.g., CCPA/CPRA, GDPR, and other state/international privacy statutes).
• Log, triage, and track each request through to resolution using the privacy request management system, ensuring all statutory response deadlines are calendared and met.
• Coordinate with IT, HR, customer service, and other business units to locate, compile, and verify responsive personal data.
• Draft response correspondence to data subjects.
• Maintain DSAR metrics and prepare periodic reporting for the privacy team and senior leadership.
• Flag unusual, high-risk, or potentially litigious requests to supervising counsel.
• Maintain a detailed, continuously updated master legal matter list covering: Pending and executed contracts, including key terms, counterparties, and effective dates; Upcoming contract renewals, expirations, and auto-renewal notice deadlines; Pending and threatened litigation, including case status, key dates, and outside counsel contacts; HR-related legal matters (e.g., employment disputes, accommodation requests, investigations); Customer service and consumer-facing legal escalations.
• Calendar and proactively flag upcoming deadlines (renewals, expirations, response dates, statute of limitations dates) to responsible attorney with sufficient lead time.
• Maintain organized, accessible files (electronic and/or physical) for all executed agreements and matter records.
• Generate status reports and dashboards for use in legal department and executive reporting.
• Monitor the department's regulatory tracker across applicable jurisdictions and subject areas.
• Update internal databases and trackers to reflect new filings, rule changes, deadlines, and compliance statuses.
• Prepare and submit required regulatory filings and registrations, or coordinate filing logistics.
• Maintain a documented audit trail of filings, notices, and related correspondence.
• Maintain and update the company's IP register, including trademarks, patents, copyrights, and domain names, with current status, ownership, and renewal/maintenance deadlines.
• Coordinate collection, cataloging, and storage of trademark specimens and supporting use evidence.
• Conduct initial knockout searches for proposed trademarks and prepare preliminary clearance summaries for attorney review.
• Perform collateral review (packaging, marketing materials, website content, product labeling) to confirm proper trademark usage, notice markings, and identify potential clearance issues.
• Track and calendar IP renewal, maintenance, and statement-of-use deadlines, and coordinate timely filings with counsel or outside IP counsel.
• Assist with new application intake, including gathering required information and supporting documentation from business stakeholders.
• Track incoming legal correspondence and ensure timely routing to appropriate attorneys.
• Maintain organized correspondence files and ensure proper documentation of all communications related to active matters.
• Support scheduling and logistics for calls, meetings, and deadlines arising from correspondence.
• Prepare initial drafts of standard legal documents from approved templates and playbooks.
• Populate templates with deal-specific or matter-specific terms based on business stakeholder input, escalating substantive deviations or non-standard terms to supervising counsel.

Benefits

• Medical, Dental & Vision Coverage
• Life Insurance & Voluntary Programs
• 401(k) with Generous Company Match
• Generous Paid Time Off
• Employee Assistance Program, Health Advocacy & Caregiving Resources
• Employee Product Discounts
• Company Events & Gatherings