Corporate Paralegal

Core Laboratories•Houston, TX

About The Position

The Corporate Paralegal provides comprehensive legal and administrative support to the General Counsel and broader Legal Department, and also serves as executive assistant to the General Counsel. The role supports corporate governance, regulatory and trade compliance, commercial contracting, litigation, SEC filings, mergers and acquisitions, and entity management across U.S. and international jurisdictions. It requires exceptional organization, writing ability, professional judgment, and a high level of confidentiality. The position spans corporate document drafting and governance, KYC and counterparty due diligence, maintenance of international legal-entity records, compliance programs, tender responses, routine contracts and NDAs, contract lifecycle management, litigation and discovery support, transaction due diligence and closings, public-record searches and filings, entity formation, board meeting preparation and minutes, securities compliance, powers of attorney and legalization, intellectual property coordination, records retention, privacy support, and outside-counsel coordination. It also includes safety committee duties and executive-assistant responsibilities such as calendar management, complex domestic and international travel, expenses, meeting coordination, visitor logistics, document processing, and confidential correspondence. Other duties may be assigned as needed.

Requirements

Bachelor’s degree from an accredited institution.
At least three years of corporate experience, preferably in an in-house legal department, law firm, or comparable environment.
Experience supporting corporate governance, compliance, transactional matters, securities filings, and multi-jurisdictional entity management.
Notary public commission or ability to obtain one within 90 days of hire.
Advanced skills in Microsoft Word, Excel, PowerPoint, Visio, Outlook, and Adobe Acrobat.
Ability to conduct searches on Secretary of State and international corporate registries.
Exceptional attention to detail, organization, and time-management skills; ability to multitask in a high-pressure environment with changing priorities.
Strong written and verbal communication skills and ability to draft clear, professional, accurate documents.
Sound judgment, discretion, ethical conduct, and ability to maintain the highest level of confidentiality.
Strong interpersonal skills and ability to work effectively with executives, directors, outside counsel, and cross-functional teams.
Ability to work independently and as part of a team, operate with limited supervision, and exercise initiative.
Flexibility with changing schedules during the work week and day-to-day to support closings, board meetings, and time-sensitive matters.

Nice To Haves

A Humanities degree, such as English, History, Philosophy, Sociology, or Political Science.
International oil and gas or oilfield services industry experience.
Familiarity with AI models, iterative prompting, or setting up AI agents; preferred models include Claude/Cowork and Copilot.
Working knowledge of SEC EDGAR filing processes and Section 16 reporting workflows.
Proficiency with board portal software such as Diligent Boards, BoardEffect, or Nasdaq Boardvantage.

Responsibilities

Draft, prepare, and finalize corporate governance documents, including resolutions, meeting minutes, written consents, certificates, dividend and capital authorizations, and intercompany loan agreements.
Maintain minute books and stock ledgers for U.S. and international entities.
Prepare and respond to KYC, AML, beneficial ownership, and due-diligence requests; gather supporting entity documents and certifications.
Maintain the international legal-entity database, publish the quarterly Legal Entity Chart, and coordinate formations, dissolutions, mergers, and re-domiciliations with Tax and local managers.
Support FCPA, anti-corruption, trade compliance, sanctions and denied-party screening, export-control coordination, Code of Conduct and conflict-of-interest disclosure cycles, and whistleblower intake logging.
Compile tender submission documents and prepare exceptions tables under supervision.
Assist with preparation, review, completion, circulation, and execution of routine contracts and non-disclosure agreements under supervision.
Maintain the contract lifecycle management system; log and index agreements, track contractual obligations and deadlines, and produce management and auditor reports.
Log and calendar subpoenas, third-party requests, and litigation pleadings; assist with document collection, litigation holds, preservation tracking, and litigation files.
Compile and organize transaction due-diligence materials; manage virtual data rooms, trackers, disclosure schedules, closing checklists and folders, signature pages, and post-closing deliverables.
Conduct corporate and public-record searches and prepare and file annual reports, foreign qualifications, withdrawals, name reservations, DBAs, and registered-agent changes.
Prepare and file entity formation and maintenance documents, including formation certificates, governing agreements, organizational consents, EIN applications, and beneficial ownership reports; coordinate cross-border formations.
Prepare and distribute board and committee materials, manage the board portal, and coordinate meeting logistics and secure delivery of materials.
Review board and committee meeting transcripts, draft minutes for review, finalize minutes, and maintain official minute books.
Assist with proxy statements, Section 16 reports, periodic and current SEC filings, D&O questionnaires, insider-trading window administration, and 10b5-1 plan tracking; coordinate with securities counsel and the Corporate Secretary.
Prepare general and Customs Powers of Attorney, track renewals, coordinate notarization and document authentication or legalization, and serve as an in-house notary for company documents.
Maintain patent and trademark portfolio coordination with outside IP counsel; coordinate assignments, declarations, and notarizations and track deadlines, fees, and licensing agreements.
Administer the Records Retention Policy, maintain the Law Department file room and archive index, coordinate file movement and approved destruction, and affix and emboss corporate seals as required.
Support privacy compliance, including data subject access and deletion request intake, DPA tracking, and cross-border data-transfer documentation.
Coordinate outside-counsel engagement letters, conflict checks, e-billing onboarding, matter management, invoice review and approval, and legal-spend tracking against budget.
Serve as Emergency Coordinator for an assigned zone, attend safety committee meetings, and maintain the zone roster and emergency checklist.
Provide executive-assistant support to the General Counsel, including calendar management, complex travel, expense reporting, meeting coordination, visitor logistics, document processing, and confidential correspondence.