Corporate Paralegal

Landstar•Jacksonville, FL

2d•Onsite

About The Position

The Corporate Paralegal provides legal and administrative support to the legal team and departments across the company. The role supports corporate records, stock and equity transactions, shareholder meetings, board and executive materials, Nasdaq dividend reporting, business qualifications and registrations, litigation and regulatory matters, and workers’ compensation and unemployment claims. Public company experience is highly desirable, particularly in supporting stock, equity, shareholder meetings, board materials, and Nasdaq reporting. The position is onsite in Jacksonville, Florida, with a Monday–Friday, 8:00 a.m.–5:00 p.m. schedule. The paralegal works under the supervision of the Vice President and General Counsel or Assistant General Counsel, as specified for particular duties, and coordinates with internal departments, the company’s transfer agent, outside brokers, and other service providers. Duties and responsibilities may change or be newly assigned at any time, with or without notice.

Requirements

High school diploma or GED.
At least 3 years of corporate paralegal experience.
Proficiency in Word.
Excellent proofreading skills.
Typing speed of 60 CWPM.
Excellent verbal and written communication skills.
Excellent organizational skills.
Ability to work independently.

Nice To Haves

Associate’s degree.
Paralegal certificate.
5 years of corporate paralegal experience in a publicly traded company.
3 years of experience in litigation and claims.

Responsibilities

Provide litigation and regulatory support, including coordinating discovery requests and responses, responding to subpoenas and regulatory inquiries, managing cases, and updating legal files in eRims.
Work under the supervision of the Vice President and General Counsel and with the company’s transfer agent, Computershare, in preparing for the annual stockholders’ meeting and related documentation.
Maintain corporate records, including Corporate Data Sheets and Corporate Seals for Landstar companies.
Support the legal department in drafting materials for board members and executives.
Work independently with the tax department to assist with qualification and withdrawal applications to conduct business in various jurisdictions, including preparing paperwork for CT Corporation.
Compare and review stock documentation from outside brokers and the accounting department for stock transactions.
Work independently on documentation with the company’s transfer agent involving employee and board-member stock transactions.
Support administration of Landstar equity plans and documentation relating to the company’s stock purchase program.
Prepare and submit dividend reports to Nasdaq and Computershare.
Support Legal, Payroll, and Tax departments in obtaining, maintaining, or discontinuing operating authorities, registrations, and licenses.
Under the supervision of the Assistant General Counsel, defend workers’ compensation and unemployment claims brought against Landstar companies by non-employees.
Check the corporate mailbox twice a month, retain a written summary, and report issues to the General Counsel.
Obtain and maintain a notary commission and provide notary services to the General Counsel and other company departments or personnel.
Assist the Settlement department with income withholding orders, garnishments, levies, and UCC liens against operators, agents, and independent contractors.