Coordinator Jobs

About The Position

Requirements

• High school diploma or GED.
• 0–2 years of experience in a similar role or related field such as parts coordination, purchasing, inventory, or inside sales.
• Ability to use ERP software for ordering and inventory management; 1–2 years of experience with SAP is a plus.
• Proficiency with Microsoft Office, including Excel and database-related tasks.
• Ability to calculate figure amounts such as discounts, interest, commissions, proportions, and percentages.
• Experience making inventory corrections, adjustments, and counts.
• Strong organizational skills with attention to detail and accuracy.
• Effective verbal and written communication skills for frequent interaction with vendors, customers, and internal teams.
• Customer service mindset with the ability to respond promptly and professionally to inquiries and issues.
• Ability to support procurement and purchasing activities, including generating purchase orders and tracking deliveries.

Nice To Haves

• Associate’s degree (A.A.) preferred but not required.
• 1–2 years of experience using SAP or similar ERP systems is highly desirable.
• Experience in ordering and processing emergency and routine parts orders for technical service teams.
• Knowledge of Caterpillar and Waukesha engines is a plus.
• Knowledge in oil and gas, industrial, or manufacturing environments is beneficial.
• Experience in inside sales or customer-facing roles related to parts or service is advantageous.
• Ability to work independently, prioritize tasks, and manage multiple orders and requests simultaneously.
• Strong problem-solving skills, especially in resolving order discrepancies, inventory issues, and vendor returns.

Responsibilities

• Process emergency and routine parts orders for the technical service field team.
• Process internal and external customer parts quotes and orders in a timely and accurate manner.
• Create purchase orders based on parts needs and submit them to appropriate vendors.
• Suggest parts recommendations and solutions to external customers.
• Perform warehouse functions such as shipping, receiving, and validating orders to ensure delivery accuracy.
• Deliver and pick up parts from vendors and customers as needed using company-provided vehicles during work hours.
• Maintain accurate and up-to-date inventory records across all parts locations.
• Expedite critical parts when necessary to support field service and customer requirements.
• Process vendor return authorizations for damaged or poor-quality products.
• Make inventory corrections, adjustments, and price changes in the system as needed.
• Maintain and track all core returns to vendors and ensure appropriate credits are received.
• Assist in bi-annual physical inventory counts for parts.
• Communicate and follow up with vendors and customers regarding order status, delivery updates, and any issues that arise.
• Use ERP software and Microsoft Office tools to manage orders, inventory, and documentation.
• Support procurement and inside sales activities related to parts and service.
• Provide excellent customer service through clear, professional communication with internal teams and external customers.

Benefits

• 401(k) plan with a 5% match
• 11 paid holidays
• Opportunity to purchase company shares
• 2–3 weeks of paid time off
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)